Program Manager - ECOG
MD Anderson
The ideal candidate will have post award grant experience with experience in financial processes and ability to develop grant projections
MISSION STATEMENT The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
SUMMARY
The primary purpose of the Program Manager is to provide administrative oversight and financial account management for the ECOG-ACRIN Central Biorepository and Pathology Facility (EA CBPF) and may support other departmental programs as assigned. This position supports multiple complex grant activities and provides extensive financial and accounting functions to ensure efficient account management of the EA CBPF. This position will maintain professional and cooperative relationships with ECOG-ACRIN, PrECOG and other executive level healthcare and academic professionals to ensure efficient communication, follow-thorough and coordination of short-and-long range goals are met.
Ideal candidate will have experience with contract management, grants management, (Pre and Post Award), invoicing on milestone contracts, extensive experience in financial analysis and excellent organizational skills.
JOB SPECIFIC COMPETENCIES
Post Award Administration
• Submits and tracks the status of the review and negotiation process for grant and industry research contract agreements, amendments and work orders for the EA CBPF.
• Monitors the compliance review and status of each research contract and follows up in a timely fashion with all stakeholders to ensure submitted contracts are fully executed quickly.
• Acts as a liaison between the EA CBPF, ECOG-ACRIN, PrECOG, FNIH and any other sponsors.
• Reviews grant and contract awards for restrictions and special conditions and relays this to the award recipient.
• Evaluates purchases and personnel to determine if compliance has been met, budget is spent according to proposed budget and milestones are submitted and or met.
• Meets with EA CBPF directors routinely to determine needs for both grant support and general funding.
• Monitors, audits and advises on the reallocation of funds and transfer of expenses as deemed appropriate according to NIH and sponsoring agency policies and deadlines.
• Manages many complex funding sources to ensure fiscal support of lab personnel and their required activities.
• Update and review program income analysis annually to ensure that prices are covering service costs.
• Works with many different teams (Grants and Contracts, OSP, laboratory, EA CBPF directors, external investigators, ECOG-ACRIN, PrECOG, FNIH) to ensure the successful execution of the award.
• Submits epafs and direct retros as needed to ensure staff are allocated to the appropriate funding source.
• Supports other departmental programs for post-award administration, as assigned
Pre Award Administration
• Manages grant administration for the EA CBPF.
• Submits proposals including collection of required documents, budget development and justification, COIs, PI guidance from start to finish of application and adherence to all sponsor and institutional guidelines.
• Develops and reviews all grants for accuracy and compliance before submission to OSP.
• Communicates with the Office of Grants and Contracts, Office of Research Administration and NIH regarding grant preparation/submission, including sub-contracts, work orders, etc.
• Completes JIT, progress reports and other ad hoc sponsor requests.
• Communicates with personnel at ECOG-ACRIN, PrECOG, FNIH and other institutions regarding deadlines, budgets and other requirements for division collaborative grants.
• Manages effort reporting for the EA CBPF.
• Meets quarterly with EA CBPF directors to proactively review grant funding status, research personnel support and deadlines and to ensure compliance with prior approval requirements of funding.
• Completes and submits a budget authorization form (BAF) as needed.
• Supports other departmental programs for pre-award administration, as assigned
Financial Account Management and Reconciliation
• Manages the daily operations of the accounting systems to achieve maximum accuracy and efficiency of all EA CBPF funds.
• Prepares, analyzes, and reviews financial reports and monitors the budget, income and expenditures for the EA CBPF.
• Directs creation of new chart field string accounts and Activity Codes, advance setups, updates to signature authorization, and initiates account closures as necessary.
• Reconciles program income on a monthly basis to determine if compliance has been met, budget is spent according to proposed budget and milestones are submitted and delivered to sponsors.
• Identifies applications or reports to enhance account creation, tracking, reconciliation and other general accounting practices.
• Serves as EA CBPF liaison to the department, division, Financial Controls, other institutional contacts, ECOG-ACRIN, PrECOG, FNIH and other outside agencies to follow-up and resolve financial issues.
• Works closely with Grants and Contracts, Research Administration and Financial Controls on effort reporting and budget contracts.
• Manages and reviews financial and salary reconciliation for all EA CBPF chartfield activities.
• Reviews budgets for EA CBPF purchasing, administrative, and financial agreements.
• Oversees and/or prepares budget documents for contracts and other financial agreements.
• Advises staff of the financial and expense guidelines and stays up to date on new policies.
• Monitors federal and industry grants/contracts to ensure funds and payments are received and distributed appropriately.
• Tracks invoice numbers and verifies that MDACC receives payment for each invoice and that the payment amount matches the invoice amount. Follows-up with the sponsor for any overdue payments or payment discrepancies.
• Monitors accounts proactively to ensure accounts do not go into deficit. Makes recommendations to EA CBPF directors to immediately resolve deficits if any arise.
• Takes necessary steps to support close out of accounts that have ended.
• Transfers funds, as needed, to the appropriate account. Submits Non-Salary Cost Transfers (NSCTs).
• Supports other departmental programs for post-award administration, as assigned
Financial Analysis and Reporting
• Analyzes all accounting and financial operations on a continuous basis and makes recommendations for policy and/or procedural change.
• Advises EA CBPF directors regarding status of accounts and provides analysis of available funding for personnel salaries and project expenses.
• Performs projections to ensure funding is spent according to budget.
• Verifies availability of funds on accounts for EA CBPF financial/purchasing/travel actions.
• Reviews/explains existing departmental and institutional financial policies and procedures with EA CBPF directors as necessary to assist with financial planning efforts and budget management of accounts.
• Provides direction and supervision as needed to financial and other staff to ensure deadlines are met and standard operating procedures are followed.
• Utilizes a variety of financial resources to create a comprehensive analysis of EA CBPF financial activity, including Resource One, OBIEE, Hyperion, and Access.
• Maintains database of all transactions on EA CBPF accounts under the guidelines of Financial Controls.
• Manages monthly and quarterly financial reporting to ensure institutional compliance.
• Provides regular status of accounts and analysis updates of available funding for personnel salaries and project expenses to EA CBPF directors.
• Ensures accurate reporting and initiates ePAF data changes to maintain data efficiency.
• Performs analysis on specific areas or trends and discusses findings with EA CBPF directors as requested.
• Designs complex financial reports to map trends and identify potential budgetary issues.
• In collaboration with the EA CBPF Director, performs cost analysis of various EA CBPF service charges to ensure they are up to date. Creates new service charges as appropriate.
• Supports other departmental programs for financial analyses and reporting, as assigned.
Other duties as assigned
Bachelor's degree. Five years related experience to include three years program management experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, three years of required experience. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 173206 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 77,000 Midpoint Salary: US Dollar (USD) 96,000 Maximum Salary : US Dollar (USD) 115,000 FLSA: exempt and not eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No Science Jobs: No
#LI-Hybrid Apply
MISSION STATEMENT The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.
SUMMARY
The primary purpose of the Program Manager is to provide administrative oversight and financial account management for the ECOG-ACRIN Central Biorepository and Pathology Facility (EA CBPF) and may support other departmental programs as assigned. This position supports multiple complex grant activities and provides extensive financial and accounting functions to ensure efficient account management of the EA CBPF. This position will maintain professional and cooperative relationships with ECOG-ACRIN, PrECOG and other executive level healthcare and academic professionals to ensure efficient communication, follow-thorough and coordination of short-and-long range goals are met.
Ideal candidate will have experience with contract management, grants management, (Pre and Post Award), invoicing on milestone contracts, extensive experience in financial analysis and excellent organizational skills.
JOB SPECIFIC COMPETENCIES
Post Award Administration
• Submits and tracks the status of the review and negotiation process for grant and industry research contract agreements, amendments and work orders for the EA CBPF.
• Monitors the compliance review and status of each research contract and follows up in a timely fashion with all stakeholders to ensure submitted contracts are fully executed quickly.
• Acts as a liaison between the EA CBPF, ECOG-ACRIN, PrECOG, FNIH and any other sponsors.
• Reviews grant and contract awards for restrictions and special conditions and relays this to the award recipient.
• Evaluates purchases and personnel to determine if compliance has been met, budget is spent according to proposed budget and milestones are submitted and or met.
• Meets with EA CBPF directors routinely to determine needs for both grant support and general funding.
• Monitors, audits and advises on the reallocation of funds and transfer of expenses as deemed appropriate according to NIH and sponsoring agency policies and deadlines.
• Manages many complex funding sources to ensure fiscal support of lab personnel and their required activities.
• Update and review program income analysis annually to ensure that prices are covering service costs.
• Works with many different teams (Grants and Contracts, OSP, laboratory, EA CBPF directors, external investigators, ECOG-ACRIN, PrECOG, FNIH) to ensure the successful execution of the award.
• Submits epafs and direct retros as needed to ensure staff are allocated to the appropriate funding source.
• Supports other departmental programs for post-award administration, as assigned
Pre Award Administration
• Manages grant administration for the EA CBPF.
• Submits proposals including collection of required documents, budget development and justification, COIs, PI guidance from start to finish of application and adherence to all sponsor and institutional guidelines.
• Develops and reviews all grants for accuracy and compliance before submission to OSP.
• Communicates with the Office of Grants and Contracts, Office of Research Administration and NIH regarding grant preparation/submission, including sub-contracts, work orders, etc.
• Completes JIT, progress reports and other ad hoc sponsor requests.
• Communicates with personnel at ECOG-ACRIN, PrECOG, FNIH and other institutions regarding deadlines, budgets and other requirements for division collaborative grants.
• Manages effort reporting for the EA CBPF.
• Meets quarterly with EA CBPF directors to proactively review grant funding status, research personnel support and deadlines and to ensure compliance with prior approval requirements of funding.
• Completes and submits a budget authorization form (BAF) as needed.
• Supports other departmental programs for pre-award administration, as assigned
Financial Account Management and Reconciliation
• Manages the daily operations of the accounting systems to achieve maximum accuracy and efficiency of all EA CBPF funds.
• Prepares, analyzes, and reviews financial reports and monitors the budget, income and expenditures for the EA CBPF.
• Directs creation of new chart field string accounts and Activity Codes, advance setups, updates to signature authorization, and initiates account closures as necessary.
• Reconciles program income on a monthly basis to determine if compliance has been met, budget is spent according to proposed budget and milestones are submitted and delivered to sponsors.
• Identifies applications or reports to enhance account creation, tracking, reconciliation and other general accounting practices.
• Serves as EA CBPF liaison to the department, division, Financial Controls, other institutional contacts, ECOG-ACRIN, PrECOG, FNIH and other outside agencies to follow-up and resolve financial issues.
• Works closely with Grants and Contracts, Research Administration and Financial Controls on effort reporting and budget contracts.
• Manages and reviews financial and salary reconciliation for all EA CBPF chartfield activities.
• Reviews budgets for EA CBPF purchasing, administrative, and financial agreements.
• Oversees and/or prepares budget documents for contracts and other financial agreements.
• Advises staff of the financial and expense guidelines and stays up to date on new policies.
• Monitors federal and industry grants/contracts to ensure funds and payments are received and distributed appropriately.
• Tracks invoice numbers and verifies that MDACC receives payment for each invoice and that the payment amount matches the invoice amount. Follows-up with the sponsor for any overdue payments or payment discrepancies.
• Monitors accounts proactively to ensure accounts do not go into deficit. Makes recommendations to EA CBPF directors to immediately resolve deficits if any arise.
• Takes necessary steps to support close out of accounts that have ended.
• Transfers funds, as needed, to the appropriate account. Submits Non-Salary Cost Transfers (NSCTs).
• Supports other departmental programs for post-award administration, as assigned
Financial Analysis and Reporting
• Analyzes all accounting and financial operations on a continuous basis and makes recommendations for policy and/or procedural change.
• Advises EA CBPF directors regarding status of accounts and provides analysis of available funding for personnel salaries and project expenses.
• Performs projections to ensure funding is spent according to budget.
• Verifies availability of funds on accounts for EA CBPF financial/purchasing/travel actions.
• Reviews/explains existing departmental and institutional financial policies and procedures with EA CBPF directors as necessary to assist with financial planning efforts and budget management of accounts.
• Provides direction and supervision as needed to financial and other staff to ensure deadlines are met and standard operating procedures are followed.
• Utilizes a variety of financial resources to create a comprehensive analysis of EA CBPF financial activity, including Resource One, OBIEE, Hyperion, and Access.
• Maintains database of all transactions on EA CBPF accounts under the guidelines of Financial Controls.
• Manages monthly and quarterly financial reporting to ensure institutional compliance.
• Provides regular status of accounts and analysis updates of available funding for personnel salaries and project expenses to EA CBPF directors.
• Ensures accurate reporting and initiates ePAF data changes to maintain data efficiency.
• Performs analysis on specific areas or trends and discusses findings with EA CBPF directors as requested.
• Designs complex financial reports to map trends and identify potential budgetary issues.
• In collaboration with the EA CBPF Director, performs cost analysis of various EA CBPF service charges to ensure they are up to date. Creates new service charges as appropriate.
• Supports other departmental programs for financial analyses and reporting, as assigned.
Other duties as assigned
Bachelor's degree. Five years related experience to include three years program management experience. May substitute required education degree with additional years of equivalent experience on a one to one basis. With preferred degree, three years of required experience. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 173206 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 77,000 Midpoint Salary: US Dollar (USD) 96,000 Maximum Salary : US Dollar (USD) 115,000 FLSA: exempt and not eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No Science Jobs: No
#LI-Hybrid Apply
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