Summary of Project Scope

The position supports the Director and Chinese Director in managing the operations of the Confucius Institute. Responsibilities include but are not limited to: overseeing the different activities of the Confucius Institute, such as regular Chinese language and culture classes, Chinese cultural events, and other special projects, drafting the calendar of activities, composing press releases and official documents, and preparing the yearly budget report and budget proposal. He/she is efficient, able to multitask, and organized with a view towards continually improving processes.

Detail of Principal Accountabilities and Project Deliverables

Coordinates with and reports to the Directors of the Institute. Coordinates with other Ateneo offices Provides coordination and logistical assistance for the Institute-sponsored conferences and special events which include: coordinating with other offices regarding event, making transportation and accommodation requests as needed, catering services, materials/supplies needed Assists in the offering of Chinese language and culture classes. Contributes to team effort by accomplishing related results as needed. Supports the Directors, Faculty and Students/Guests Coordinates with the directors, faculty and Chinese volunteer teachers on registration matters and schedule of classes. Interacts with faculty in providing information, obtaining data on teaching load, examinations schedule, course evaluation and other student-related matters. Assists and supports faculty in performing their respective functions. Assists faculty for the use of facilities and equipment for class requirement. Prepares and handles the processing of teachers’ contracts each cycle Events Management Logistical Support Assists the Directors and Chinese volunteer teachers in the organization as well as implementation of events, special projects, workshops and conferences organized by the Institute in Loyola Campus. Coordinates all necessary logistical and program requirements. Coordinates with other offices regarding preparation and logistics of projects and events. Writes various letters, reports, articles, and advertisements Designs advertisement posters Prepares and handles all matters regarding the Master of Teaching Chinese as a Foreign Language program Processes visa and work requirements of foreign faculty Coordinates with partner Ateneo offices with regard to the MA program Collects scholarship applications for the MA program Coordinates with accredited supplier in processing the visas