Program Project Coordinator (Aviation Asset Section) Salary

$60,837.95 - $97,098.92 Annually

Location

FL 33315, FL

Job Type

Full-Time

Job Number

1413311

Department

Avi Air Ops Facilities Maint

Opening Date

01/15/2025

Closing Date

1/30/2025 5:00 PM Eastern

Position Hiring Range

$60,837.95 - $77,000

Note:

The starting rate of pay will be within the Position Hiring Range indicated above based on qualifications and/or experience that exceed the minimum qualification requirements. The full salary range (annually or hourly) of this job class also displays above.

Veterans' Preference Notice

Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.

Description Benefits Questions REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for the position of Program Project Coordinator (Aviation Asset Section) in the Maintenance Division.This Job Announcement will remain open until a sufficient number of applications are received.

 Benefits of Broward County Employment

High Deductible Health Plan – bi-weekly premiums:

Single $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan – bi-weekly premiums:

Single $82.58 / Family $286.79

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation employee match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Up to 40 hours of Job Basis Leave for eligible positions

Tuition Reimbursement (Up to 2K annually)

Paid Parental Leave

 

       

General Description
The Aviation Department which operates the Fort Lauderdale-Hollywood International Airport, and the North Perry Airport is seeking qualified applicants for the position of Program Project Coordinator - Asset Section in the Maintenance Division. The position will report to a Program/Project Coordinator, Senior, in the Maintenance Division Asset Section. This position will maintain the Traka document controls system for the Division's locksmith and will be responsible for the issuance, collection and audit of the brass keys issued to Airport employees, Tenants and Airport Users.

 

This position will be responsible to run reports from the Maximo work order system to document work log productivity and analyze reports for the better management of asset's life cycles and replacement of such. They will also assist in developing and maintaining policies and procedures that ensure the accuracy of asset-related data, implementing asset verification activities in the field, such as coordinating with project managers for construction-related asset updates. In addition, they will be responsible for researching and providing information as it pertains to personal injury incidents such as slip and falls, and elevator/escalator/moving walkway equipment incidents in and around the Airport campus.

Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.

Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.

Preferences
Traka Key Management and Key Trail Software experience or similar
Security Badge Software System experienceProject Management Professional Certification (PMP)
Maximo Work Order and Asset Management Software experience
Lifecycle schedules and asset replacement budget forecasting experience
Asset reliability maintenance and forecast experience

All candidates must complete an extensive ten (10) year work history verification and criminal background check (please include the last 10 years of work history on application), including fingerprinting.   Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) in order to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA).  * Post-offer physical examination including drug testing.  * Ability to maintain authorization to drive a County vehicle.  * Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge. * The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988. 

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Asset management responsibilities will include scheduling work for repairs and maintenance of the Airport's assets, creating and analyzing reports that support asset management life-cycle planning, assisting in developing and maintaining policies and procedures that ensure the accuracy of asset-related data, implementing asset verification activities in the field, such as coordinating with project managers for construction-related asset updates, coordinating asset management projects including mobile technologies, GIS, and SCADA integrations, and assist with data entry.Assist the Division's Contracts/Grants Administrators with documenting and maintaining logs for capital budget expenditures associated with asset replacement.Obtain and maintain Authorized Signatory privileges for the FLL Airport Issued Identification Media Program.Assist in the management of the FLL Airport Issued Identification Media (SIDA) Program for the Maintenance Division.

Act as a Customs and Border Protection CBP Security Area Access Seal Program Coordinator for the Maintenance Division. Assist in the management of the Customs and Border Protection CBP Security Area Access Seal Program.

Assist with the Aviation Department Maintenance Division's badging program for staff and vendors.

Must be able to secure and maintain a valid Florida Driver's license; secure and maintain a Security Identification Display Area (SIDA) badge and maintain regular and predictable attendance.

Coordinates and manages all aspects of a large program or project within an agency.

Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.

Develops policies, procedures and guidelines related to programs/projects and services.

Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.

Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.

Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.

Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.

May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.

Monitors and supervises maintenance of project records and documentation.

Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.

Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.

Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.

Communicates key procedural changes to staff and management.

All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.All Aviation Maintenance Division employees must be able to perform rotational shift work and/or overtime (holidays, weekends and emergencies) in support of operational needs in a twenty-four (24) hour per day/seven (7) days per week operation and in accordance with a collective bargaining agreement.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

SPECIAL INFORMATION

CompetenciesDecision QualityMakes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others' involvement.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
Optimizes Work ProcessesKnows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
Situational AdaptabilityAdapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01 What is the highest level of education that you have achieved in Business, Public Administration or closely related field? High School/GED Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above 02 How many years of experience do you have managing special projects, programs or business operations in a staff or administrative capacity? 6 or more years 4-5 years 2-3 years Less than 2 years 03 Please elaborate on your direct experience managing special projects, programs or business operations. Provide examples. 04 Do you have a valid Florida Driver's License? Yes No 05 Tell us about a successful project in which you participated and how you contributed to the success of that project. 06 Describe a situation where you encountered a problematic team member and what you did about it. 07 Tell us about a project/assignment that fell behind schedule. How did you mitigate it and resolve it? 08 Share an effective method you have used to monitor activity and maintain compliance with a project or program. 09 Please describe a program/project in which you were required to develop policy and procedures. 10 Please describe any experience with asset management software. 11 Please provide any experience you have working at an Airport, including any experience with Secure Identification Display Area badging software and tracking.

Required Question

Agency Broward County Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers REQUIREMENTS AND PREFERENCES

The Broward County Board of County Commissioners is seeking qualified candidates for the position of Program Project Coordinator (Aviation Asset Section) in the Maintenance Division.This Job Announcement will remain open until a sufficient number of applications are received.

 Benefits of Broward County Employment

High Deductible Health Plan – bi-weekly premiums:

Single $10.90 / Family $80.79

Includes a County Funded Health Savings Account of up to $2400 Annually

Consumer Driven Health Plan – bi-weekly premiums:

Single $82.58 / Family $286.79

Florida Retirement System (FRS) – Pension or Investment Plan

457 Deferred Compensation employee match

Eleven (11) paid holidays each year

Vacation (Paid Time Off) = 2 weeks per year

Up to 40 hours of Job Basis Leave for eligible positions

Tuition Reimbursement (Up to 2K annually)

Paid Parental Leave

 

       

General Description
The Aviation Department which operates the Fort Lauderdale-Hollywood International Airport, and the North Perry Airport is seeking qualified applicants for the position of Program Project Coordinator - Asset Section in the Maintenance Division. The position will report to a Program/Project Coordinator, Senior, in the Maintenance Division Asset Section. This position will maintain the Traka document controls system for the Division's locksmith and will be responsible for the issuance, collection and audit of the brass keys issued to Airport employees, Tenants and Airport Users.

 

This position will be responsible to run reports from the Maximo work order system to document work log productivity and analyze reports for the better management of asset's life cycles and replacement of such. They will also assist in developing and maintaining policies and procedures that ensure the accuracy of asset-related data, implementing asset verification activities in the field, such as coordinating with project managers for construction-related asset updates. In addition, they will be responsible for researching and providing information as it pertains to personal injury incidents such as slip and falls, and elevator/escalator/moving walkway equipment incidents in and around the Airport campus.

Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.

Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.

Preferences
Traka Key Management and Key Trail Software experience or similar
Security Badge Software System experienceProject Management Professional Certification (PMP)
Maximo Work Order and Asset Management Software experience
Lifecycle schedules and asset replacement budget forecasting experience
Asset reliability maintenance and forecast experience

All candidates must complete an extensive ten (10) year work history verification and criminal background check (please include the last 10 years of work history on application), including fingerprinting.   Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) in order to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA).  * Post-offer physical examination including drug testing.  * Ability to maintain authorization to drive a County vehicle.  * Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge. * The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988. 

DUTIES AND RESPONSIBILITIES

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Asset management responsibilities will include scheduling work for repairs and maintenance of the Airport's assets, creating and analyzing reports that support asset management life-cycle planning, assisting in developing and maintaining policies and procedures that ensure the accuracy of asset-related data, implementing asset verification activities in the field, such as coordinating with project managers for construction-related asset updates, coordinating asset management projects including mobile technologies, GIS, and SCADA integrations, and assist with data entry.Assist the Division's Contracts/Grants Administrators with documenting and maintaining logs for capital budget expenditures associated with asset replacement.Obtain and maintain Authorized Signatory privileges for the FLL Airport Issued Identification Media Program.Assist in the management of the FLL Airport Issued Identification Media (SIDA) Program for the Maintenance Division.

Act as a Customs and Border Protection CBP Security Area Access Seal Program Coordinator for the Maintenance Division. Assist in the management of the Customs and Border Protection CBP Security Area Access Seal Program.

Assist with the Aviation Department Maintenance Division's badging program for staff and vendors.

Must be able to secure and maintain a valid Florida Driver's license; secure and maintain a Security Identification Display Area (SIDA) badge and maintain regular and predictable attendance.

Coordinates and manages all aspects of a large program or project within an agency.

Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.

Develops policies, procedures and guidelines related to programs/projects and services.

Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.

Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.

Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.

Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.

May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.

Monitors and supervises maintenance of project records and documentation.

Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.

Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.

Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.

Communicates key procedural changes to staff and management.

All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment.All Aviation Maintenance Division employees must be able to perform rotational shift work and/or overtime (holidays, weekends and emergencies) in support of operational needs in a twenty-four (24) hour per day/seven (7) days per week operation and in accordance with a collective bargaining agreement.

Performs related work as assigned.

WORK ENVIRONMENT

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

Involves routine and frequent exposure to traffic; moving machinery.

SPECIAL INFORMATION

CompetenciesDecision QualityMakes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others' involvement.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
Optimizes Work ProcessesKnows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
Situational AdaptabilityAdapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.

01 What is the highest level of education that you have achieved in Business, Public Administration or closely related field? High School/GED Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above 02 How many years of experience do you have managing special projects, programs or business operations in a staff or administrative capacity? 6 or more years 4-5 years 2-3 years Less than 2 years 03 Please elaborate on your direct experience managing special projects, programs or business operations. Provide examples. 04 Do you have a valid Florida Driver's License? Yes No 05 Tell us about a successful project in which you participated and how you contributed to the success of that project. 06 Describe a situation where you encountered a problematic team member and what you did about it. 07 Tell us about a project/assignment that fell behind schedule. How did you mitigate it and resolve it? 08 Share an effective method you have used to monitor activity and maintain compliance with a project or program. 09 Please describe a program/project in which you were required to develop policy and procedures. 10 Please describe any experience with asset management software. 11 Please provide any experience you have working at an Airport, including any experience with Secure Identification Display Area badging software and tracking.

Required Question

Agency Broward County Address 115 S. Andrews Ave.

Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers