$60,837.95 - $97,098.92 Annually
LocationPompano Beach, FL
Job TypeFull-Time
Job Number1413275
DepartmentTrans Ex Adm Fleet Svcs Admin
Opening Date01/16/2025
Veterans' Preference NoticeUnder Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
Description Benefits Questions REQUIREMENTS AND PREFERENCES
Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL SUFFICIENT APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator (Fleet Asset Management Specialist).
General Description
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates the vehicle and equipment acquisitions and disposal section; ensures the County is purchasing quality and energy efficient vehicles and equipment that represent the best value available; assists in developing and managing all aspects of replacement planning, vehicle and equipment purchasing contract creation and implementation, vehicle and equipment specification writing, agency review and approval, performs financial accounting and accounts payable actions for all acquisitions related purchasing activities, and assists in developing and managing the general fund, enterprise fund, and Division vehicle and equipment budget; manages the registration process for all on-road vehicles, equipment, and vessels; enters assets into the County's financial system; provides management reports and data required to properly manage the fleet.
Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.
PreferencesMaster's or Doctorate DegreeCertified Public Fleet Professional (CPFP) or other nationally recognized Fleet Acquisitions certificationCertification in Process ImprovementCertified Professional Public Buyer (CPPB) ASE Certification in repair, parts, or service writerCertification in Project ManagementOne year or greater experience using and running reports in Assetworks Fleet Management Information SystemOne year or greater experience using and running reports in Oracle or PeopleSoft financial systemOne year or greater experience ordering vehicles and equipment, creating vehicle and equipment specifications, or managing a vehicle and equipment replacement or disposal programOne year or greater experience in a Fleet organization of similar size and composition Completion of a Vehicle and Equipment specification writing, vehicle acquisitions, or vehicle disposal training program at the college level
Benefits of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $82.58 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates and manages all aspects of a large program or project within an agency.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.
Develops policies, procedures and guidelines related to programs/projects and services.
Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.
Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.
Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.
Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.
May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.
Monitors and supervises maintenance of project records and documentation.
Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.
Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.
Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
Communicates key procedural changes to staff and management.
Performs related work as assigned.
WORK ENVIRONMENTPhysical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to traffic; moving machinery.
SPECIAL INFORMATIONCompetenciesDecision QualityMakes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others' involvement.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
Optimizes Work ProcessesKnows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
Situational AdaptabilityAdapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.
01 What is the highest level of education you have obtained? Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree No Degree 02 How many years of experience do you possess in a staff or administrative capacity managing special projects, programs, or business operations such as, administering a replacement program, creating specifications, ordering, or disposing of vehicles and equipment, or closely related work? 6 or more years 4- 5 years 2 -3 years Less than 2 years 03 Do you currently possess a valid Florida Class E or Commercial Driver’s License Class A or B? Yes No 04 Do you have experience administering a vehicle and equipment replacement program? If so, please describe the composition and number of assets in the Fleet and largest annual order and disposals you managed as well as its outcome and how successful it was. 05 Describe your experience in processing vehicles and equipment to include financial accounting, titling, registering, and upfitting; and how many years of experience do you possess? 06 Please describe your level of proficiency using any of the following Software platforms: (SQL, Assetworks FA, Excel, Outlook, and Word). Include the levels of proficiency: (Beginner, Intermediate, Advanced, or Expert). 07 Please describe a spreadsheet with formulas you have created within Excel to include what information was on the spreadsheet, what information was derived from a formula and how, and what the data was used for. If you have not created such a spreadsheet, please describe what experience you have using Excel. 08 Please explain your experience with managing a work group who processes receipts, payment requests and other accounts payable functions. 09 Do you have experience using Peoplesoft or any other ERP system? 10 Please describe how you manage completing high priority taskings. 11 Describe a complicated problem you recently had to deal with in your job and describe how you handled it. 12 Do you posses any of the following? Certified Public Fleet Professional (CPFP) or other nationally recognized Fleet Acquisitions certification Certification in Process Improvement Certified Professional Public Buyer (CPPB) ASE Certification in repair, parts, or service writer Certification in Project Management One year or greater experience using and running reports in Assetworks Fleet Management Information System One year or greater experience using and running reports in Oracle or PeopleSoft financial system One year or greater experience ordering vehicles and equipment, creating vehicle and equipment specifications, or managing a vehicle and equipment replacement or disposal program One year or greater experience in a Fleet organization of similar size and composition Completion of a Vehicle and Equipment specification writing, vehicle acquisitions, or vehicle disposal training program at the college levelRequired Question
Agency Broward County Address 115 S. Andrews Ave.Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers REQUIREMENTS AND PREFERENCES
Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL SUFFICIENT APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator (Fleet Asset Management Specialist).
General Description
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates the vehicle and equipment acquisitions and disposal section; ensures the County is purchasing quality and energy efficient vehicles and equipment that represent the best value available; assists in developing and managing all aspects of replacement planning, vehicle and equipment purchasing contract creation and implementation, vehicle and equipment specification writing, agency review and approval, performs financial accounting and accounts payable actions for all acquisitions related purchasing activities, and assists in developing and managing the general fund, enterprise fund, and Division vehicle and equipment budget; manages the registration process for all on-road vehicles, equipment, and vessels; enters assets into the County's financial system; provides management reports and data required to properly manage the fleet.
Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.
PreferencesMaster's or Doctorate DegreeCertified Public Fleet Professional (CPFP) or other nationally recognized Fleet Acquisitions certificationCertification in Process ImprovementCertified Professional Public Buyer (CPPB) ASE Certification in repair, parts, or service writerCertification in Project ManagementOne year or greater experience using and running reports in Assetworks Fleet Management Information SystemOne year or greater experience using and running reports in Oracle or PeopleSoft financial systemOne year or greater experience ordering vehicles and equipment, creating vehicle and equipment specifications, or managing a vehicle and equipment replacement or disposal programOne year or greater experience in a Fleet organization of similar size and composition Completion of a Vehicle and Equipment specification writing, vehicle acquisitions, or vehicle disposal training program at the college level
Benefits of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.90 / Family $80.79
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $82.58 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Coordinates and manages all aspects of a large program or project within an agency.
Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data.
Develops policies, procedures and guidelines related to programs/projects and services.
Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.
Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.
Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.
Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.
May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.
Monitors and supervises maintenance of project records and documentation.
Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.
Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.
Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
Communicates key procedural changes to staff and management.
Performs related work as assigned.
WORK ENVIRONMENTPhysical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to traffic; moving machinery.
SPECIAL INFORMATIONCompetenciesDecision QualityMakes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others' involvement.
Plans and AlignsPlans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans.
Optimizes Work ProcessesKnows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur.
Communicates EffectivelyDevelops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding.
Situational AdaptabilityAdapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.Customer focus: Building strong customer relationships and delivering customer-centric solutions.Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,600. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount. Additional information about Broward County Benefits.
01 What is the highest level of education you have obtained? Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree No Degree 02 How many years of experience do you possess in a staff or administrative capacity managing special projects, programs, or business operations such as, administering a replacement program, creating specifications, ordering, or disposing of vehicles and equipment, or closely related work? 6 or more years 4- 5 years 2 -3 years Less than 2 years 03 Do you currently possess a valid Florida Class E or Commercial Driver’s License Class A or B? Yes No 04 Do you have experience administering a vehicle and equipment replacement program? If so, please describe the composition and number of assets in the Fleet and largest annual order and disposals you managed as well as its outcome and how successful it was. 05 Describe your experience in processing vehicles and equipment to include financial accounting, titling, registering, and upfitting; and how many years of experience do you possess? 06 Please describe your level of proficiency using any of the following Software platforms: (SQL, Assetworks FA, Excel, Outlook, and Word). Include the levels of proficiency: (Beginner, Intermediate, Advanced, or Expert). 07 Please describe a spreadsheet with formulas you have created within Excel to include what information was on the spreadsheet, what information was derived from a formula and how, and what the data was used for. If you have not created such a spreadsheet, please describe what experience you have using Excel. 08 Please explain your experience with managing a work group who processes receipts, payment requests and other accounts payable functions. 09 Do you have experience using Peoplesoft or any other ERP system? 10 Please describe how you manage completing high priority taskings. 11 Describe a complicated problem you recently had to deal with in your job and describe how you handled it. 12 Do you posses any of the following? Certified Public Fleet Professional (CPFP) or other nationally recognized Fleet Acquisitions certification Certification in Process Improvement Certified Professional Public Buyer (CPPB) ASE Certification in repair, parts, or service writer Certification in Project Management One year or greater experience using and running reports in Assetworks Fleet Management Information System One year or greater experience using and running reports in Oracle or PeopleSoft financial system One year or greater experience ordering vehicles and equipment, creating vehicle and equipment specifications, or managing a vehicle and equipment replacement or disposal program One year or greater experience in a Fleet organization of similar size and composition Completion of a Vehicle and Equipment specification writing, vehicle acquisitions, or vehicle disposal training program at the college levelRequired Question
Agency Broward County Address 115 S. Andrews Ave.Fort Lauderdale, Florida, 33301-4800 Phone (954) 831-4000
Website http://www.broward.org/careers