Program Specialist DHW - MED Posting Begin Date: 2025/02/04 Posting End Date: 2025/03/04 Work Type: Full Time Remote: Flexible Hybrid Location: Boise, ID, United States Minimum Salary: 27.70 Maximum Salary: 27.70 Pay Rate Type: Hourly Description DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS *THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.* The Division of Medicaid is currently filling for aProgram Specialistin the Bureau of Medicaid Enterprise Systems (BMES) as part of the Vendor Management team inBoise. This team is responsible for the management of the three current MMIS ( Medicaid Management Information System) vendor contracts, the two current professional services contracts, all module vendor contracts currently listed on the reprocurement roadmap, and any additional future contracts managed by BMES. Applicants should have strong oral and written communication skills, strong attention to detail, proven project and time management skills, and partnership-building skills. This position may be eligible for telework after successful completion of probation and necessary training. BENEFITS: BEST RETIREMENT AVAILABLE IN THE NATION We have one of the Nation's best state retirement systems (https://www.persi.idaho.gov/members-1/) (PERSI) that offers a lifetime benefit. OTHER EXCELLENT BENEFITS + 11 paid holidays + Generous vacation and sick leave accrual beginning as soon as you start + Paid parental leave (https://dhr.idaho.gov/information-for-state-employees/) + Medical, dental, vision insurance - incredible rates! (full-time/30+ hours per week) + PERSI Choice 401(k) + Deferred compensation plan + Life insurance + Short and long-term disability insurance + Student Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) + Wellness programs + Employee Assistance Program (EAP) + Flexible Spending Accounts (FSA) + Wide variety of training opportunities + Some positions offer flexible hours and/or telecommuting EXAMPLE OF DUTIES: + Developing, maintaining and training on standardized processes, tools and workflows that create a single source of truth for each contracted vendor throughout the contract lifecycle. + Support procurement by reviewing RFIs and RFPs, requirements, vendor responses and other contract terms, supports contract negotiations, works with CMS to receive approval to execute contracts, executes contracts between DOP and vendor(s), manages development and execution of contract amendments and change requests and participates in enforcement of contracted vendor compliance. + Work with multiple teams to coordinate new vendor onboarding and kickoff. + Establish and maintain collaborative relationships with contracted vendor resources, project teams, PMO, and subject matter experts assigned to the contract to serve as a single point-of-contact for all questions, actions, and issues related to the contracts. + Monitor, evaluate, and report on the performance of vendors during DDI through deliverable review, schedule monitoring, performance monitoring, contract risk and issue management. + Transition all contract monitoring responsibilities and documentation to the BMES operations contract monitor once a vendor has moved into their maintenance and operations phase of their contract. + Annual federal and State budget requests for MMIS projects, Reprocurement and ongoing maintenance of MMIS Staff and systems. Tracking and reporting on the annual MMIS budget to internal, external and federal partners. + Developing and maintaining advance planning documents (APDs) that fund division wide projects that include MMIS system work. MINIMUM QUALIFICATIONS: You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below. + Experience developing; recommending and evaluating operating procedures and recommending changes. Typically gained by approximately one year of experience where this was a primary responsibility of the job. This experience may include participation in a regional or statewide quality assurance team, business change or project team or a similar assignment. + Experience developing technical written materials such as policies, technical manuals or rules/regulations. Typically gained by at least one year experience working in a business setting developing training materials, reports, policy and/or procedure manuals, written interpretations of law, rules, or policies, or any related background which would be considered similar. + Experience providing technical program assistance to staff. Typically gained by at least one year of experience providing technical assistance to staff in a business setting which could include formal and informal assignments to assist, mentor or train new staff. Learn About a Career with DHW (https://healthandwelfare.idaho.gov/about-dhw/dhw-careers) ***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications. If you have questions, please contact us at: Email is the quickest way to get an answer to your questions. (answered Monday through Friday during business hours MST) EMAIL: [email protected] PHONE: (208) 334-0681 EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected]. Preference may be given to veterans who qualify under state and federal laws and regulations.