Summary This position will serve as Program Support Assistant for the Anesthesia Service at the VA San Diego Healthcare System (VASDHS). The primary purpose of the position is to provide program support and assistance to Anesthesia Services on practical and technical aspects of office administration. The incumbent is part of a collaborative team of clinical and administrative staff working to coordinate accessible on time quality care for all Veterans. Responsibilities The duties of the Program Support Assistant may include but are not limited to the following: Ability to prepare various forms of correspondence. Ability to perform various administrative and clerical functions. Skill in using automated office systems to maintain and retrieve data, respond to inquiries, and prepare reports. Knowledge of procedures involving government purchases. Coordinate requests for training of employees that includes logistical matters. Access information (data) available on VISTA/CPRS and other computer systems when appropriate. Handle clinic functions as it pertains to patient scheduling, gathering medical records for physician review. Type meeting minutes, policies, memoranda, manuscripts, publications, and other correspondence as requested. Apply word processing procedures and function keys required to execute office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters, reports and memoranda; and transmitting and receiving emails. The duties of the position require utilization of different processes and methods to accomplish the work and performs an extensive number of duties in relation to Anesthesia Services. Anesthesia Services is ever-evolving and to be successful in the position the incumbent must demonstrate a high level of adaptability, flexibility and teamwork. Work Schedule: 40 hours per week Telework: Not Available Virtual: This is not a virtual position Position Description/PD#: Program Support Assistant / PD# 10639-A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/27/2025. You may qualify based on your experience and/or education as described below: Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: GS-07 QUALIFICATIONS. You must have completed at least One (1) year of specialized experience equivalent to the next lower grade (GS-06) in the Federal service that has equipped the applicant with the adequate knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Examples of specialized experience would typically include, but are not limited to: using a computer to process and analyze data; sorting and processing incoming correspondences; assisting with personnel management activities, gathering information, entering data, and formulating letters, reports or other documents; advising others on processes or procedures; verifying accuracy and completeness of information on paper or computer documents; maintaining security or confidentiality of records, equipment, or computer access. You will be rated on the following Competencies for this position: Administration and Management Technical Competence- Communication Planning and Evaluating For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information "Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act." Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.