Program Support Specialist, Part Time
Rutgers University
Recruitment/Posting Title Program Support Specialist, Part Time Job Category Staff & Executive - Administrative & Support Department RWJ-RINTS Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the department of Neurology at the Robert Wood Johnson Medical School.
The Program Support Specialist will support the RWJMS Institute for Neurological Therapeutics (RINT) and the Fellowship program in Neurology. Under the guidance of RINT Program Manager and Institute Director, performs a wide variety of administrative and support services within the Institute. Assists in the planning and support of program activities and special projects. Coordinates office and lab operations and communication. Under the direction of the Directors of the Vascular Neurology and Epilepsy Fellowship Programs, plans, organizes, and coordinates day-to-day activities related to the Vascular Neurology and Epilepsy Fellowship Programs in the Department of Neurology.
Among the key duties of this position are the following: Provides confidential administrative support to the Director, Program Manager, department faculty, and research staff. Maintains and organizes confidential department and personnel files (hard and soft copy). Assists Program Manager with managing and carrying out daily activities and operations of the Director’s Office & the Institute. Processes building access requests (ID Card/Keys), parking permits for guests and volunteers, and conference room requests, room set-up and audio-visual support. Submits work orders for building maintenance, housekeeping, and carpentry work, as needed. Provides administrative support to Institute Faculty. Manages calendars; drafts correspondence; schedules meetings; arranges travel; processes expense reimbursements; organizes lab meetings; and serves as coordinator for student interns and volunteers. Assists in processing biweekly timesheets for hourly employees. Tracks and records faculty and staff PTO. Reviews intradepartmental expenditures including purchasing quotes, invoices, and billing discrepancies. Verifies funding source, compiles necessary data, prepares justifications for projected expenditures, and tracks expenditures via spreadsheet. Processes invoices, purchase orders, check requests and expense reimbursements. Onboards new suppliers. Helps maintain Institute office and lab supplies and equipment needs. Works with staff to ensure items are ordered/stocked. Tracks inventory as needed. Helps maintain RINT website; ensures accuracy of information on website; and works with Program Manager and Director to develop and upload new website content. Position Status Part Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 22S Position Salary Annual Minimum Salary 60543.00 Annual Mid Range Salary 72444.00 Annual Maximum Salary 85865.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the department of Neurology at the Robert Wood Johnson Medical School.
The Program Support Specialist will support the RWJMS Institute for Neurological Therapeutics (RINT) and the Fellowship program in Neurology. Under the guidance of RINT Program Manager and Institute Director, performs a wide variety of administrative and support services within the Institute. Assists in the planning and support of program activities and special projects. Coordinates office and lab operations and communication. Under the direction of the Directors of the Vascular Neurology and Epilepsy Fellowship Programs, plans, organizes, and coordinates day-to-day activities related to the Vascular Neurology and Epilepsy Fellowship Programs in the Department of Neurology.
Among the key duties of this position are the following: Provides confidential administrative support to the Director, Program Manager, department faculty, and research staff. Maintains and organizes confidential department and personnel files (hard and soft copy). Assists Program Manager with managing and carrying out daily activities and operations of the Director’s Office & the Institute. Processes building access requests (ID Card/Keys), parking permits for guests and volunteers, and conference room requests, room set-up and audio-visual support. Submits work orders for building maintenance, housekeeping, and carpentry work, as needed. Provides administrative support to Institute Faculty. Manages calendars; drafts correspondence; schedules meetings; arranges travel; processes expense reimbursements; organizes lab meetings; and serves as coordinator for student interns and volunteers. Assists in processing biweekly timesheets for hourly employees. Tracks and records faculty and staff PTO. Reviews intradepartmental expenditures including purchasing quotes, invoices, and billing discrepancies. Verifies funding source, compiles necessary data, prepares justifications for projected expenditures, and tracks expenditures via spreadsheet. Processes invoices, purchase orders, check requests and expense reimbursements. Onboards new suppliers. Helps maintain Institute office and lab supplies and equipment needs. Works with staff to ensure items are ordered/stocked. Tracks inventory as needed. Helps maintain RINT website; ensures accuracy of information on website; and works with Program Manager and Director to develop and upload new website content. Position Status Part Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 22S Position Salary Annual Minimum Salary 60543.00 Annual Mid Range Salary 72444.00 Annual Maximum Salary 85865.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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