Summary This position is located in the Capitol Visitor Center (CVC) in the Planning, Operations and Evaluation Division. The incumbent serves as a Program Support Specialist responsible for administrative, purchasing and procurement, contracting, project support, and travel and records management activities. Responsibilities MAJOR DUTIES INCLUDE: Financial and Budget Management Assists in the strategic allocation of funding to areas of need across a wide audience to ensure that CVC budgetary and purchasing needs can be met. Completes small purchase orders, monitors and tracks purchase card orders, and processes invoices and other financial information. Responsible for procuring supplies, services, equipment and other resources through a variety of purchasing methods and procedures. Performs all phases of procurement from receipt of purchase request through final delivery. Verifies delivery and correctness of purchases. Reconciles credit card accounts monthly and resolves problems to balance accounts. Uses Financial Management System (FMS) and Maximo operating systems to perform purchasing duties. Contracting Responsibilities Liaises with contracting officers and contracting officer representatives and provides administrative support for the CVC’s contracting needs. Assists in the creation of new contracts through support for scope of work creation, cost estimations, contracting package development and technical evaluation review. Reviews progress reports on contracts and assists others in addressing issues with proposals and contracts as they arise. Management, Administrative and Project Support Manages office operations and provides administrative support for the CVC’s POE Division. Develops and documents standard procedures to support office operations and ensure consistency and continuity. Manages the division’s filing and record-keeping systems, including records management liaison and confidentiality of related personally identifiable information and archiving requirements. Serves as point of contact and or back up for various business processes including WebTA, Workers Compensation, Badging, Travel, Onboarding, Separations, Proxy and Transit Subsidy program. Integrates several types of software, such as spreadsheet, database, word processing, desktop publishing and graphics applications, to compile data and generate specific working documents, reports and forms. Provides guidance and support to CVC staff on financial and administrative policies and procedures. Collaborates with others to draft, review and revise communications and reports. Coordinates the acquisition and on-going maintenance of office equipment, such as copiers, phones and computers. Requirements Conditions of Employment You must be a U.S. Citizen. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Candidates for the GS-09 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-07) in the Federal service. Specialized experience for this position is defined as having at least 4 of the following: Specialized experience for this position is defined as having at least 4 of the following: (1) Practical knowledge of federal budgeting processes, regulations, and procedures. (2) Skilled in records and database management. (3) Skilled in financial records management and analysis. (4) Practical knowledge of contracting laws, regulations, procedures and policies to support a wide range of contracting services. (5) Skilled in planning projects, collecting and analyzing information, drawing conclusions, executing plans, and taking corrective actions when needed. (6) Ability to collaborate with internal and external stakeholders and achieve common goals. Qualifying on Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related to the duties of the position. OR Combination of Education and Experience Education Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc\_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. Please be advised that federal retired annuitant candidates may only be considered as a temporary employee if the role can be filled in that capacity.