Programmed Works Coordinator – Sydney, NSW
Location: Sydney, NSW
Company: BGIS
Employment Type: Full-Time, Permanent

About BGIS

BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety, efficiency, and operational excellence.

Purpose of the Role

BGIS is seeking an experienced Programmed Works Coordinator to manage the administrative interface between Work Supervisors, subcontractors, and clients, ensuring accurate job planning, resource allocation, and progress tracking. Reporting directly to the Delivery Administration Manager, you will work collaboratively with both client and BGIS teams to ensure Work Orders are completed accurately, efficiently, and within required timeframes, driving a culture of compliance, collaboration, and operational excellence.

The ideal candidate will be organised, communicative, and process-driven, with strong attention to detail and the ability to manage high volumes of work in a fast-paced environment.

Key Responsibilities

Review new Programmed Work Orders and create work programs based on trade separation
Allocate appropriate Work Supervisors and subcontractors to each order
Issue and monitor progress of Work Orders, updating systems as required
Support Work Supervisors with documentation, compliance updates, and issue resolution
Maintain accurate and timely communications and status updates in the Evolution system
Escalate non-compliance or inconsistent feedback to the Delivery Administration Manager
Conduct checks with trade contractors to ensure accurate reporting and data alignment
Generate reports on performance and WIP as required
Education, Experience & Skills

Essential:

Excellent administrative and organisational skills
Strong written and verbal communication
Experience in recording, preparing documentation, and data entry
Proven ability to manage competing tasks and follow procedures under pressure
Proficient in using digital systems and tools, with willingness to learn Evolution software

Desirable:

Administration or Data Entry qualifications
Understanding of the building/construction industry
Experience working with subcontractors and within trade service environments
Workplace Flexibility
To support your growth, this position will initially be based on-site at our Sydney Head Office. After a successful integration period, there may be an opportunity for a flexible hybrid working arrangement.

Why Join BGIS?

Key Benefits Include:
✔ Diverse Facilities Management Experience
✔ Comprehensive Training Programs
✔ Supportive Team Environment
✔ Reward & Recognition
✔ Engagement Opportunities (CSR, community, social events)
✔ Diversity & Inclusion (Work180’s Most Improved Company for Gender Diversity – 2024)
✔ Community Engagement (2 paid volunteer days per year)
✔ Industry Recognition (9 prestigious industry awards – 2023)
✔ Ranked 3rd – 2024 AFR BOSS Best Places to Work

BGIS is a global leader in facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a proactive, skilled, and engaging Programmed Works Coordinator looking to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values diversity, safety, sustainability, and continuous innovation.

Explore more opportunities at https://apac.bgis.com