Project Administrative Assistant-Yang-Tan Institute

About the Yang-Tan Institute

The K. Lisa Yang and Hock E. Tan Institute on Employment and Disability in Cornell University School of Industrial and Labor Relations conducts research and provides continuing education and technical assistance on many aspects of disability in the workplace.

Researchers and practitioners at the Yang-Tan Institute (YTI) have helped companies, labor organizations, government agencies, schools, and communities throughout the United States and abroad to accommodate and integrate individuals with disabilities. Our team consults with business and industry, and with policy makers, educators, disability advocates, and rehabilitation practitioners. YTI contributes to developing inclusive workplace systems and communities in a variety of ways.

The Opportunity

The School of Industrial and Labor Relations at Cornell University has an immediate opening for a part-time 30 hour per week Project Administrative Assistant position in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) in the Extension/Outreach Division. This position provides program support for externally funded research projects.

Key Responsibilities:

Provide program coordination assistance to project personnel for disability related projects

Create web accessible materials

Proof, copy edit, and format written materials

Organize trainings and meetings and take minutes

Support workflow between content team and web team

Pull data and prepare reports on project activities

Customer service for webinars

Prepare and send surveys

Maintain project timelines and track output

Assisting in grant proposal preparation

General administrative and fiscal duties

Success Factors:

You’re considered a top candidate if you have experience:

Working successfully as part of a team.

Communicating professionally across internal and external stakeholders and colleagues.

Overseeing multiple tasks, prioritizing and managing projects with flexibility.

Working successfully under pressure with minimal guidance at a variety of tasks within a quick-paced, team-oriented, diverse office setting.

This is a part-time (30 hours/week) Contract College position that is based in Ithaca, NY. ILR School appreciates staff by providing the opportunity for a nine day per month campus-to-home hybrid schedule. This hybrid work arrangement is subject to change at any time. Core business hours for our team are Monday through Friday, 8:00 AM-4:30 PM.

What You Need

We are seeking a detail-oriented, tech savvy, and strong communicator to join our team. Additionally, you will: 

Hold an Associate’s degree and two to four years of experience in an office setting or equivalent combination of education and experience.

Possess the aptitude to work independently.

Have experience exercising discretion and independent judgment.

Have the ability to interact tactfully with diverse groups of individuals.

Demonstrate the propensity to take initiative and be a proactive team member.

Have outstanding organizational skills and strong attention to detail.

Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes.

Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar.

Be experienced at utilizing online meeting platforms such as Zoom, or Microsoft Teams.

Display strong customer service skills and attitude.

Successfully oversee and prioritize multiple tasks under pressure within a busy office environment.

Have prior experience with meeting and event planning.

General database operating knowledge.

Have a demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

Be passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.

Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include: 

Bachelor’s degree strongly preferred.

Five or more years of experience, in an office setting (preferably research based).

Working knowledge of document and internet accessibility standards desirable.

Experience making documents accessible.

Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites.

Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents.

Prior experience working with Adobe InDesign, HTML or other web development tools desirable.

Experience with project planning/management software.

Experience with Qualtrics or similar survey software

Experience in proofing and editing technical and scientific papers in the social sciences.

Experience with grant coordination submission process.

Experience with webinar customer service and platforms including use of advanced collaboration features.

Knowledge of Cornell University fiscal policy and systems.

Knowledge of various disability-related programs.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

This position is eligible for a hybrid work arrangement that consists of working remotely 2 days a week at a location of employee’s choosing within the United States. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.

This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.

Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.

Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1 and two floating holidays. Learn more about holiday and accrued time off, visit: https://hr.cornell.edu/about/employment-policy-practice/employment-policies/time-and-leaves/holiday-and-accrued-time

Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.

Visa Sponsorship and relocation assistance is not available for this position.

   

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Jamie Doss

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

Prior relevant work or industry experience

Education level to the extent education is relevant to the position

Unique applicable skills

Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Current Employees:

If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email at equity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2025-01-30