Overview Key Functions + Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues. + Maintain proposal, project and contractual documentation including contract repositories. + Ensure compliance with contract requirements and perform all other position related duties as assigned. + Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues. + Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders. + Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance. + Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements. + Assist Program Manager in preparation of monthly reports and other financial reports. + Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material. + Prepare documentation for employee permits, security, certification, travel requests. + Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations. + Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge. + Document and accurately capture information from meetings, conversations, and presentations. + Research, analyze, and cite reference materials from print and online sources. + Design professional document templates for internal and external use. + Develop schedules, outlines, and templates for various types of proposal and project documentation. + Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines. + Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided. + Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements. Key Qualifications / Skills + A minimum of 3 years of business experience with proven experience in a technical field + Bachelor's degree in Communications, Business, Education, English, or related field. + Considered candidates must be bilingual in English and Spanish. + Experience in professional writing, editing, and document production required. + Excellent organizational skills and ability to work well under stress, despite numerous interruptions. + Accuracy and attention to detail. + Ability to work independently and resolve practical problems. + Must be an effective leader with excellent written and oral communication skills. + Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. + Must have strong multitasking skills. + Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite. + Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries. Beneficial Skills: + Microsoft SharePoint, Visio, and Project. + Adobe software, including Acrobat Professional, Creative Suite + Federal and DoD contract experience. + Some U.S. Government acquisitions experience. + Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC). + Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies. Abilities + Exposure to computer screens for an extended period of time. + Sitting for extended periods of time. + Reach by extending hands or arms in any direction. + Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard. + Listen to and understand information and ideas presented through spoken words and sentences. + Communicate information and ideas in speaking so others will understand. + Read and understand information and ideas presented in writing. + Apply general rules to specific problems to produce answers that make sense. + Identify and understand the speech of another person.