About Us: At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Job Title: Project Administrator Location: Syracuse, NY Duration: 12 Months (Contract) Hours: 37.5 hrs/week Schedule: Hybrid onsite role – 3 days per week Position Summary: The Project Administrator will support New York State Canal System infrastructure projects by performing a variety of financial and project management tasks. Under the direction of Project Engineers, the administrator will ensure documentation, budgeting, scheduling, and coordination efforts align with project goals. Key Responsibilities: + Prepare requests for new projects and related administrative documentation. + Draft project plans, risk registers, justification memos, contractor award memos, and scopes of work. + Create purchase requisition worksheets, gather accounting data, and assist with contract setup. + Participate in scheduling meetings and update project costs and schedules in Excel. + Maintain financial tracking systems (UOPP) and ensure consistency with project budgets. + Forecast project budgets and resource needs; update budget status regularly. + Prepare award and change order memos to authorize contract funding adjustments. + Track monthly invoices, prepare accruals, and monitor payment status. + Review and verify completeness of consultant reports, meeting minutes, and agendas. + Coordinate stakeholder review of major deliverables, track comments, and manage follow-up actions. Required Qualifications and Skills: + Proficiency in MS Word including indexing, cross-referencing, and formatting. + Advanced MS Excel skills: SUMIFS, COUNTIFS, Pivot Tables, and chart creation. + Strong written communication skills, including the ability to convey technical content clearly. + Preferred: Experience with project/construction management software such as Procore or similar. + Familiarity with SAP and purchase order systems for cost tracking is a plus. Education and Certifications: + Bachelor’s degree in Civil or Environmental Engineering, Construction Management, Business Administration, or related field. + Minimum of 1 year of experience in engineering, construction management, or project administration. Application Process + Resume Review + Initial Discussion + Video Screening + Client Interview Interested in supporting critical infrastructure projects across New York State? Join us to help deliver engineering and construction excellence on a historic scale!