H&H is offering an exciting opportunity for a Project Administrator to join either our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget. With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe. Responsibilities Coordination and Communication + Help the project manager with administrative duties and processes + Schedule internal and external meetings and keep minutes + Alert the project manager to issues as they arise + Act as point of contact for the project team and facilitate communication + Collaborate on stakeholder presentations Invoicing and Commercial Administration + Assist PM with project planning and the development of monthly project invoices + Assist PM with Vantagepoint resource planning and project submittal data entry + Support PM in project progress tracking + Support PM in development of monthly progress report and supporting documentations + Support PM in development of monthly project invoices + Develop contract change orders, time extensions and other commercial requests + Support PM in development of subconsultant and subcontractor contracts and agreements + Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements Documentation and Record-Keeping + Support project team leads on reporting for project completion and performance + Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors + Prepare and distribute project materials and submittals to clients Quality Management Support + Support project team in project Quality management system documentation and Quality Audit process + Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors + Coordinate with Quality Management team on project submittal dates and changes to project schedules Requirements + Minimum of Associate’s Degree in business administration or related field. Bachelor’s Degree in business administration or related field is a plus + Excellent oral and written communication skills + Excellent organizational and time management skills + Working knowledge of project delivery process, flowcharts, meeting minutes + Ability to develop a basic understanding of bridge and heavy infrastructure design delivery + Ability to learn client-specific commercial requirements and procedures + Understanding of applicable firm management and operating policies + Computer literate with an ability to master advanced techniques and applications + Strong proficiency in MS Office suite of applications and ability to learn other position specific software + Excellent oral and written communication skills + Excellent organizational and time management skills + The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds + The employee will perform the duties required in an office environment. Occasional trips to field sites may be required + The employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sites Benefits Salary range— $50,000-$65,000 annually. Salary commensurate with experience. We offer a professional work environment, competitive salary, benefits package, and 401(k). EOE M/F/ DISABILITY/VETS