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Position Summary:

Under the direct supervision of the Project Officer, the Project Administrator will manage the daily operations of the Institute, ensuring the effective planning, coordination, and execution of its activities. Acting as a key resource, the incumbent will support the delivery of sports science education, research, and practice, focusing on evidence-based approaches in athlete development, testing, coaching, and knowledge transfer.

The Project Administrator will oversee collaborative initiatives with partner institutions, facilitating research projects and exchange programs. Responsibilities include tracking project milestones, ensuring timely completion of activities, and maintaining compliance with the Institute’s mandate and financial guidelines.

Primary Responsibilities:

Act as liaison between the Dean, Associate Dean, Project Director and various internal stakeholders such as Research Accreditation Committee, University Advancement, Campus Planning) and various external stakeholders (Tel Aviv University and SASSI Institute in Tel Aviv). Maintain communication between the Project Director and Associate Dean Infrastructure, Chair of the Kinesiology and Physical Education, and the Faculty of Education Finance and Human Resources teams.

Act as a resource person in terms of equipment needed for the Institute and liaise with the project team building the physical infrastructure of the McGill Sports Sciences Institute.

Organize the SASSI symposium and Summer Sports Science Symposium at McGill both hosted at McGill in collaboration with the Project Director. Organize travel and other events/symposia as needed.

Assist with the grant application process including drafting the call for grant applications and the call for fellowship applications.

Gather sports science research information with the aim of identifying potential collaborations with leading experts in the field.

Administer the Institute's website, assist with the website design and oversee maintenance.

Work with the Dean and Project Director to prepare the internal new Institute proposal.

In collaboration with the Associate Dean, Academic Programs assist with the creation of courses for the Institute.

Monitor project activity progress to ensure that activities are completed according to schedule, resolve problems, and address delays in consultation with the Dean and Project Officer. Oversee and follow up on all project-related meetings.

Assist in project reporting, monitoring, and evaluation when requested by Project director, internal and external stakeholders.

Accurately monitor the budget, provide budget projections, progress reports and annual reports to Dean, Project Director and Associate Dean, Infrastructure.

Assist in hiring and supervising research assistants and/or support staff for project activities as required.

Assist Dean, Project Director, and Project Officer with other duties as assigned.

Maintain and develop partnership relationships with stakeholders like Tel Aviv University (TAU-SASSI) and others for collaborative research projects.

Other Qualifying Skills and/or Abilities

Undergraduate degree and one (1) year of related experience is preferred.

Proven project management experience, ideally within a sports science education setting and experience working with grants. 

Demonstrated ability to oversee the budget, in consultation with the Dean and Project Director.

Demonstrated ability to work directly with the Dean and Project Director, and oversee project activities as per their requirements.

Strong leadership, interpersonal and team management skills and proven flexibility in working within a network, in this case, co-investigators, research students, and the overall project team.

Excellent communication skills with an ability to get buy-in and rally all stakeholders and partners.

Self-starter with strong problem-solving and organizational skills with an ability to prioritize and multi-task.

Ability to work independently and collaboratively in a fast-paced environment. Ability to work in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email, and the Internet.

Experience with McGill Marketplace, Minerva & Web-based financial reports, an asset.

Technical web creation/design skills, an asset.

Knowledge of HTML, Wordpress.com, Drupal an asset.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.

Minimum Education and Experience:

DEC III 3 Years Related Experience /

Hourly Salary:

(MUNACA Level H) $33.05 - $40.97

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Professor

Position End Date (If applicable):

2026-01-19

Deadline to Apply:

2025-02-09

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.