Job Title: Project Administrator
Job Description

The Project Administrator will work extensively with both the Project Manager and Field Superintendent to execute project-specific documentation, billing/invoicing, pay applications, job costing, pre-qualification, and submittal needs for multiple projects. These tasks will be completed using various construction-specific web-based information exchange software. The role involves processing 50-100 invoices 2-3 times a week, using Taulia, Core Pay, and Textura software.

ResponsibilitiesWork closely with project managers, superintendents, and vendor partners as needed to assist with the administration of projects and manage multiple projects and schedules.Ascertain project scope for newly awarded projects and attend handoff meetings.Handle inquiries from vendor partners with excellent communication skills, promoting cooperation and professionalism.Understand client partner requirements regarding revision management, close-out documentation, change order administration, and progress reporting.Prepare sub-contracts, purchase orders, change orders, monthly applications, and time & material invoicing for payment and track the status of each for prompt return and thorough execution.Coordinate the submission of product/material submittals for the projects.Obtain all close-out documents such as warranty letters and product information and prepare close-out documentation for clients.Address billing discrepancies jointly with the Project Manager.Participate in project management meetings and facilitate requests for information (RFI).Coordinate submittal management.Partner with Field Superintendents to coordinate drug screening or any project deadline-oriented specific needs.Essential SkillsExperience in project coordination, construction, and administration.2-4 years of experience in the construction industry, either in office or onsite roles.General understanding of basic accounting and job costing principles.Dependable, presentable, and professional demeanor.Proficient in Microsoft Office products including Excel, Word, and PowerPoint.Working knowledge of project budgets, schedules, and design phases.Experience with data entry and spreadsheets.Additional Skills & QualificationsExperience with Vista Viewpoint, DropBox, BlueBeam, Aconex, ProCore, and other information exchange systems.Exceptional organizational skills with proven ability to prioritize daily tasks to meet deadlines and handle multiple tasks simultaneously.Ability to work well under pressure and multi-task effectively.Ability to work independently and with a wide variety of people in a rapidly changing environment.Strong verbal and written communication skills.Detail-oriented approach to daily activities and a self-starter attitude.Hands-on problem solver with a proactive and resourceful mindset.Creative and able to adapt quickly to unexpected changes.Work Environment

The base location is the KCMO office, but the role will involve being onsite at assigned projects, typically one at a time. Initially, the role will be onsite at the Panasonic building in De Soto.

Pay and Benefits

The pay range for this position is $26.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Feb 26, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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