We want to develop our culture of care so that everyone can reach their full potential and create a workplace where everyone feels listened to and respected. We want you to feel included and your comments and ideas to be appreciated.
Summary:
The Project Administrator is responsible for overall administrative duties for the project site, Project and Construction Manager, Health, Safety, Quality, and Environmental staff, and supporting site staff. This position may last for the duration of the specific project, contingent on business needs.
Requirements:
Assists Project Manager, site construction and HSQE management, staff, customers, vendors and walk-ins as needed.Administers project documentation and filing systems using company guidelines.Answers multi-line telephone professionally using proper telephone etiquette.Supports field employees by contacting corporate resources for issue resolution; assists and supplies information, as requested.Assists with data upload to client document management system and to Safety on-site database systems e.g. Procore and Workhub. Assists Construction Manager with update of 3 week look ahead trackers.Creates and updates ad hoc spreadsheets, documents, tracks, assists with data gathering required. Assists with keeping on-site documentation up to date and document distribution to site Team. Take minutes for meetings as required.Enters expense claim reports and ensures that proper documentation is sent to Payroll.Assists RES Transportation Safety/Fleet department with management for site vehicles including completing required paperwork.Sends/receives FedEx and Canada Post mail and distributes.Assists with issuing Purchase Orders (POs), vendor issues, matching invoices to POs/Requisitions, and receiving invoices against POs as needed.Operates a Company vehicle to complete errands for the project, including shipping, mail service and purchasing supplies. Attends work regularly and punctually, as scheduled or expected.Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.Presents, supports, and leads-by-example with a safety and quality-oriented attitude.Supports internal office processes and company policies.Orders office/kitchen supplies and stocks them.Assists in planning and organizing site events/activities.Stays current with professional and industrial best practices.Administers project documentation and filing systems.Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.Follows any other job-related duties/functions requested by the Project Manager or onsite.
Safety:
Follows safety and security procedures and determines appropriate action. Reports potentially unsafe conditions and uses materials and equipment properly.Ensures that safety is the most important function, follows safe practices while working.Reinforces safe behaviors and eliminates “at risk” behaviors.Reports potentially unsafe conditions and uses materials and equipment properly.Ensures Job Hazard Analysis (JHA’s) occurs before scopes of work commence.Adheres to and understands standard operating procedures.Receives job and task specific training prior to work commencing.Follows technical, quality and safety systems in place and determines appropriate action.
Qualifications:
High school/GED General required.Associate degree General preferred.1+ years or more of Administrative experience.Strong interpersonal and communication skills to interface with the clients, vendors, employees, all levels of management including executive level.Ability to multi-task and effectively prioritize, recognize issues requiring action and take initiative, as well as work independently with minimal supervision.Ability to interpret, organize, execute and coordinate project assignments.Skilled in MS Office and Outlook, testing at 80% overall scores on Word and Excel.40 WPM with less than 5% errors.Familiarity with document management systems. Functional competencies include attention to detail, customer focus, teamwork, prioritization, and accountability. Valid Driver’s License required.Domestic Travel 5 -15%.
Anticipated base salary range: $25.00 - $29.00
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. This position is bonus eligible.
RES offers benefits that are effective first day of employment. These benefits include the following:
Medical, Prescription, Dental and VisionBasic Life and Dependent LifeShort and Long Term DisabilityRRSP with 6% company match4 weeks Paid Time Off (PTO) and 10 Paid HolidaysTuition Reimbursement and Green Car ReimbursementVolunteer and Charity MatchingPaid Parental Leave and Paid Sabbatical LeaveEmployee Referral BonusEmployee Discounts and Wellness programsWellness Reimbursement $680 CAD annually
Physical requirements and environment:
The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Rarely: Climbing, Crouching, Kneeling, Pulling 5-15 lbs., Pushing 5-15 lbs., Lifting 16-30 lbs., and Stooping required.
Occasionally: Carrying 16-30 lbs., Gripping, Handling, Pinching, and Walking required
Frequently: Standing required.
Constantly: Reading, Grasping, Hearing, Reaching, Vision, Repetitive Motion, Sitting, required.
Rarely exposed to Extreme Cold, Extreme Heat, Humidity, and Wet in the working environment.
Occasionally exposed, Noise, and Hazards in the working environment.
Candidates will be required to pass a pre-employment background investigation as a condition of employment.
RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Must be able to pass a Canadian Abstract Process Review.
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