Job Title: Project Administrator
Job Description

Our Environmental Department is looking for a Project Administrator for immediate hire. This role is open due to a backfill. The position involves various administrative and compliance tasks within the construction and utility sectors.

ResponsibilitiesProcess credit card transactions and invoicesMaintain accurate record keepingMake travel arrangementsTrack training and other programsEnsure compliance with regulatory agencies including EPA, ADEQ, Pinal County, and Maricopa CountyWrite and document reports within Microsoft WordOrganize data and records within Microsoft ExcelWork extensively with PDFs in AdobeObtain and ensure trade partner certificates of insurance meet contractual requirementsAssist the accounting team to meet monthly accounting deadlines by mitigating missing or incorrect information from trade partnersReview, identify, and approve compliance items throughout the construction processCommunicate unresolved issues to the teamPerform final review of documents for complianceParticipate in the Pre-lien process by providing project informationTrack trade partner change orders and requests for change ordersEssential SkillsAt least 3 years of experience in a project administrative roleExperience in the construction or utility industry is preferred but not requiredProficiency in Microsoft Excel, Microsoft Office Project, and AdobeFamiliarity with regulatory agenciesExperience in processing invoicesAbility to create PowerPoint presentationsAdditional Skills & QualificationsExperience with LaserFish (records retention software) and Hyperion (budgeting software) is a plus but not requiredExperience with Oracle business softwareStrong multitasking abilitiesAttention to detailEffective communication skills, both verbal and writtenAbility to work well in a team environmentStrong problem-solving skillsWork Environment

The role will primarily support the environmental department in a compliance-focused position. Candidates should be local to Tucson or able to commute to project sites regularly. The position requires working five days a week, eight hours a day, in the office. The office provides many amenities and supports a collaborative work environment. The company invests in upskilling consultants and provides all necessary equipment for success. This is a stable, long-term role with opportunities for annual merit pay increases and two weeks of PTO to start.

Pay and Benefits

The pay range for this position is $25.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tucson,AZ.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.