Your success is a train ride away! As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.   Are you ready to join our team? Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.   SUMMARY OF DUTIES: Maintain project documents; responsible for ensuring accurate information is distributed throughout an organization, on time, to the people who need it. Individual will be required to review, process, and file documentation as well as manage the smooth running of all documentation operations.    ESSENTIAL FUNCTIONS: • Develop, implement, and maintain document control systems   • Manage the receipt, distribution, tracking and archiving of project documents  • Enforce procedures intended to oversee the creation, review, approval, release, distribution, access, storage, security, and disposal of documents.  • Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.  • Maintain stringent electronic and paper copy document control processes for all project related information.  • Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.  • Assist project director to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items.  • Control the retrieval of documents; Receive and process submittals or shop drawing and requests for information or RFI’s and maintain via tracking logs.  • Assist project directors with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.  • Decision rights:      •Responsible for all activities detailed above, while gathering documents from parties across project (e.g., Contract Management Specialist,     Construction Managers) and receiving approval from Project Director on any areas impacting project work.  • Other duties as assigned    MINIMUM QUALIFICATIONS: • Proficiency in document management systems  • Experienced SharePoint, MSPS, and MicroSoft Office Suite  • Strong focus on collaboration, team building, and customer service   • Effectiveness working diplomatically across teams with varying objectives.   • Strong oral and written communication skills across all levels   • Ability to organize and present project portfolio reports, proposals, and other related portfolio information     • Must have work authorization in the United States. Must have work authorization in the United States.     MINIMUM KNOWLEDGE, SKILLS AND ABILITIES: • Proficiency in document management software, including SharePoint and Microsoft Office Suite.  • Ability to multi-task in a Portfolio where information is required to be provided quickly and accurately to internal and external stakeholders.  • Minimum 6 years of relevant work experience with a bachelor’s degree or any equivalent combination of education and work experience.     PREFERRED QUALIFICATIONS: • Knowledge of contracts and contract administration including its assessment and implementation at each phase of the project.    • Six Sigma Green Belt   • PMP-SP or RMP   • Transportation industry experience    WORK ENVIRONMENT: • Office building environment.  • Work in cubicle setting; stand, sit, bend, twist, use file drawers.  • Sit at computer to complete assignments, projects, and majority of tasks.  • Ability to work under pressure.  • Occasional travel as needed.    COMMUNICATIONS AND INTERPERSONAL SKILLS: Must have excellent oral and written communication skills.   PAY TRANSPARENCY: The salary/hourly range is $94,300-$122,256. Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here. Requisition ID:164075 Posting Location(s):New York Work Arrangement:06-Onsite Click here for more information about work arrangements at Amtrak.  Job Family/Function:Engineering  Relocation Offered:No  Travel Requirements:Up to 25%  You power our progress through your performance.   We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.  Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.  Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.   In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.   In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.  Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience. Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law..