UGL is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies.

We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.
Career progression a long term opportunity of making an impact with a high performing, collaborative and professional team are just some of the benefits that UGL Transport will offer you.

UGL Regional Linx are looking for a passionate enthusiastic Project Controls Officer to join our committed and inclusive team.

Who Is UGL Regional Linx?

UGLRL is a wholly owned subsidiary of UGL. We are headquartered in Orange, NSW and operate several regional depots throughout the state.
UGLRL is committed to creating and maintaining job opportunities for people in regional and rural communities. More than 85% of our UGLRL workforce is located in regional areas of NSW. Our workforce understands what it means to be regional and is committed to the needs of our customers, passengers and communities.

The CRN – Country Regional Network ensures the safe movement of people and goods throughout the regions of NSW, and links Sydney to many of the State’s important regional centres.

UGLRL is proud to be entrusted with the operations and maintenance of this important piece of rail infrastructure.

Job Purpose

Responsible for managing Client Correspondence, implementing and upholding Governance across the business, and managing effective Document Control and Records Management in conjunction with the Document Controller.

Create, apply and maintain robust governance to the program of works being undertaken by the business both internally and externally with customers to enable enhanced business decision making.

Contribute to the continuous improvement of the processes and procedures adopted by the business to enable projects and other initiatives to be conducted in an efficient and disciplined manner.

Key Responsibilities

• Create and lead the Governance Reporting cycle for the various programs of work, ensuring reports are produced on time in advance of the meetings and leading the business to producing their inputs on time and to the required quality standards.
• Establish and maintain a database for governance and committee decisions.
• Facilitate and be the central point of contact for all governance meetings and keep a record of meeting minutes where applicable.
• As part of regular reviews of work methods and processes suggest alternative and innovative ways to resolve any issues that arise. Evaluate and help to implement process improvements to improve project delivery.
• Creation and Maintenance of central Lessons Learned register.
• Manage Client correspondence using UGLRL systems, maintaining compliance with all deadlines stipulated in the Deed and Scope of Works.
• Interface with the Project Controls Officer – Reporting to ensure that all Appendix H, Management Plans and Excluded documents are submitted on time to the Client and entered into the DMS as Controlled Documents.
• Own and manage the Document Control function across UGLRL, including the uplift of systems and implementation of policies and procedures to facilitate effective document control functions.
• Own and manage the Records Management function across UGLRL, including the uplift of systems and implementation of policies and procedures to facilitate effective records management functions.

Qualifications

• Tertiary qualifications in Business Administration, Project Management, or equivalent experience in a similar role.
• Previous experience with electronic records and document management systems; project management systems; asset and/or engineering management systems, in a project environment.
• Experience with Microsoft Office, SharePoint, SAP, P6, Power Bi, Tableau, Powerpoint, Excel and other reporting mechanisms desired.

About Us

UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance services within, rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.