Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
This candidate will be part of Medtronic’s corporate legal department and provide administrative support to the Enterprise Legal Regulatory (ELR) team, which includes 1 Vice President, 2 Senior Legal Directors, 1 Senior Legal Program Director, 1 Legal Director, 2 Senior Program Managers, and a mix of 12 additional lawyers and paralegals. Individual must be able to work in a fast-paced environment with changing priorities. The candidate must be experienced, organized, detail-oriented, process-driven and confident in his/her abilities.
In this exciting support role as a Project Coordinator V, you will be responsible for providing support for the ELR team, comprised of three Centers of Expertise in FDA/Life Sciences, Health Law, and Environmental Health and Safety. You will report to the Vice President and Chief Regulatory Counsel that leads ELR. The individual will provide budget support the team, help support diverse projects, provide administrative needs from calendaring to planning periodic virtual team meetings. The role will have a broad network across functions (Quality, Regulatory, Clinical, Medical Safety, Environmental Health and Safety), regions and businesses. Responsibilities will flex based on business needs to enable strong organizational impact.
Location: This role will reside in Fridley, Minnesota and will work per the hybrid guidelines (3 days in office).
A Day in the Life
Responsibilities may include the following and other duties may be assigned.
The position will require strong skills related to: 1) word processing with speed and accuracy; 2) managing significant volume of legal documentation; 3) database entry; and 4) solid organizational and prioritization abilities. The responsibilities and key accountabilities may include the following:
· Provides general administrative support including calendar management, organization charts, setting up meetings and compiling information relevant to supervisor's assignment.
· Facilitates Townhall meetings and event logistics.
· Administers inter-department processes including assigning training and Purchase Orders.
· Responsible for coordinating travel and submitting expenses
· Provides organizational related support or service (administrative) for leaders within the organization in the delivery of support services or activities.
· Provides project or program support to Enterprise Legal Regulatory
· Has high degree of initiative and drives enhancements to working methods to improve effectiveness.
· Maintains discretion with confidential information.
· Process legal invoices, expense reports and AmEx expenses for payment
· Data entry into a variety of platforms (CSC Navigator, internal Medtronic sites)
· Manage team needs for equipment, file space and supplies
· Leads activities that involves planning and preparation of communications and require skill, tact, and persuasion to accomplish the objectives.
· Responsible for recommending enhancements in systems and processes to solve problems or improve effectiveness of job area by collaborating with other functions
· Applies knowledge of and experience in company operations to assist team support of following program/system guidelines and procedures.
Must Have: Minimum RequirementsHigh School Diploma or GED with a minimum of 10 years of project and/or administrative support experience to include experience supporting a Legal function (in-house or Law Firm)
Nice to Have Bachelor's degree Previous Medtronic experience Previous experience supporting VP level leadership in a corporate setting Experience with Microsoft applications (Outlook, Word, Excel, PowerPoint) Previous experience with meeting coordination, travel arrangements, and complex calendar management Strong presentation development skills (i.e. PowerPoint) Strong communication and collaboration skills Continuous improvement, customer-focused mindset
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here.
This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here.
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).