About Abbott

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world -- in nutrition, diagnostics, medical devices and branded generic pharmaceuticals -- that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

Abbott Galway

Abbott in Galway serves as the international hub for Abbott's Rapid Diagnostics business, which delivers annually more than 2 billion tests. As the global leader in point-of-care diagnostics, Abbott offers the broadest portfolio of best-in-class rapid tests, services, and handheld devices across all healthcare settings: the lab, the clinic, remote healthcare outposts, retail outlets, the patient's bedside and at home. Our industry-leading near patient tests and services are unmatched across key health and therapeutic areas, including: infectious disease, cardiometabolic & informatics, toxicology and consumer diagnostics.

One of the key functions in Galway is Global Business Services, which provides number of shared services activities across finance, purchasing, quality, technical and customer services for Europe, Middle East and Africa (EMEA). Various global and EMEA commercial and operational management teams across our infectious disease and cardiometabolic businesses are also based in Galway, overseeing the supply of millions of rapid tests from HIV to diabetes to COVID-19, to patients in many regions across the world.

Description

The Project Coordinator applies professional principles, practices, and techniques to support the administrative management of the project. The Project Coordinator will perform tasks to consolidate project plans into project level schedule and consolidate reporting on project budgets (with inputs from Project Managers, Sponsors and Finance). In addition, the Project Coordinator will manage meeting scheduling, invitations and meeting minutes on behalf of the IVDR Project Team. Project Coordinator will also oversee all project and program documentation to ensure that agreed structure and versioning system is in place and being employed.

Responsibilities and Duties

Responsible to understand the scope of the program and key projects.Create, maintain and distribute status reporting.Manage resource scheduling tools.Identify clear ownership within the program team for any identified tasks, ensure that team members receive action plan and follow up on actions until closure.  Coordinate and facilitate delivery of objectives and goals.Track progress and review project plans with the Program Team on a regular basis to ensure deadlines are met appropriately.Proactively escalate any risks/issues to Program Leaders that require attention.Follow PMO policies, procedures and methodologies.Other duties may be assigned by the Program Director/Manager as per program requirement.Guide the project team through the process to assemble financial reports.Work with Project team to get site projects off the groundRepresent ARDx ID PMO in the IVDR ProjectUnderstand training needs and schedule training events where relevantPrepare slide decks for project team meetingsParticipate in hosting project team meetingsProvide administrative support to the Program Leadership. Create, manage and distribute meeting minutes and actions, assists with travel needs, leads purchasing tasks.Organize, plan and schedule meetings and calls required by the program.Work in setting up project toolsWork on the Project Core team as a member of the PMOEnsure expensing for project is available for all team membersDevelop generic documentation as required for the projects which can then be adapted by project teamLiase with functions to get resultsMaintain the project central information storage facility platformPrepare highlight report for the project when requiredWork independently and with teams to achieve outcomes and results

Core Competencies

To perform the job successfully, an individual should demonstrate the following:

Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time, within budget and within scope; Manages project team activities.Delegation - Delegates work assignments; Matches the responsibility to the Project team members; Sets expectations and monitors delegated activities.Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.Project Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors the change and evaluates results.Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others.Analytical - Synthesizes diverse information; Collects and researches data; Uses logic and experience to complement data; Follows workflows and procedures.Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.Adaptability - Adapts to changes in the work environment; Manages competing demands and prioritize accordingly; Able to deal with frequent change, delays, and/or unexpected events.Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of (operational) opportunities; Asks for and offers help when needed.Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisionsPlanning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets operational goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.Dependability - Follows organizational direction, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.Decision Making – Assess a situation and make appropriate decisions based on relevant information; Engage with project stakeholders to assimilate relevant business requirements to make decisions on.

Requirements

Education

Bachelor’s Degree in a related field is required.PRINCE2 Foundation or CAPM (PMI) certificate preferred

Experience

4-5 years’ corporate environment experiencePreferably 1-2 years of project management experience.1-2 years’ experience in Medical device sector advantageous

Communication Skills

Verbal / Nonverbal – Convey easily and quickly any message; Speaks clearly and persuasively in positive or negative situations; listens attentively and seeks clarification; Responds well to questions; Maintain professional nonverbal communication analogous to situationWritten - Writes clearly and informatively with a high level of sophistication; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret complex written information.Presentation - Presents clearly and informatively, maintaining audience attention and responding to audience needs; Able to facilitate discussion, progress effectively, and manage audience as needed..