Project Coordinator, OMG + Oakland, CA + Highland General Hospital + Physician-MCH + Full Time - Day + Req #:41280-30535 + FTE:1 + Posted:Today **Summary** **SUMMARY:** The Project Coordinator will provide specialized project coordination, logistics, and general administrative support to assigned functional project teams. This will include activities such as project meeting planning (i.e. scheduling logistics), facilitation, meeting minutes, project related activities as directed by project manager, acts as direct support for PM and project team activities. Performs related duties as required. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE:The following are the duties performed by employees in this classification, however, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. 1. Adhere to HIPAA and regulatory requirements. 2. Coordinate department meetings. providing scheduling support, attendance lists and media needs. May at times be asked to order food for events. 3. Coordinate department new hire on-boarding activities. Obtain network/system; manage and follow up on laptop requests from IT; arrange for cubicle and equipment to be in place (phone, computer, chair, etc.); order name plate; key requests. 4. Develops partnerships with various departments; orders supplies; prepares and submits PurchaseOrder, Invoices and Expense Reimbursement to Accounts Payable for payment; investigates and resolves billing /payment discrepancies. 5. Full cycle project management specialized support, such as project meeting planning (i.e. scheduling and logistics), meeting facilitation, meeting minutes, project related activities as directed by project manager, acts as direct support for PM and project team activities. 6. Organize and prioritize work as necessary to meet critical deadline and maintains documentation as needed; respond to phone inquiries. 7. Provider Sick Call Coverage **:** Coordinate coverage for providers who are unable to work due to illness or other reasons. Contact available physicians to secure coverage, ensuring continuity of care for patients, provides operational and procedural support to the Project team by coordinating and assisting with day-to- day department operations. 8. Tracks Paid Time Off (PTO), audits and approves Timekeeping and works with payroll on related issues, manage and maintain provider schedules, ensuring optimal utilization of time and resources. 9. Works with Materials Management, Engineering and Information Technology on issues needing resolution and on office moves and facilities management issues. **MINIMUM QUALIFICATIONS:** Education: Associate's degree or some college coursework is required; Bachelor's degree preferred. Minimum Experience: Three years of directly related experience; preferably in a similar role. Preferred Licenses/Certifications: Certified Associate in Project Management (CAPM) preferred. Knowledge of medical terminology Excellent organizational, communication and interpersonal skills. Proficient in scheduling software (e.g. Qgenda, Amion, Epic) is preferred. Ability to multitask, prioritize and meet deadlines. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.