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Job Description
Take the next step in your professional development with an exciting opportunity as a Project Coordinator. This role involves processing orders for merchandise received through various channels such as mail, telephone, fax, email, or in-person from customers or company employees. The position is nonexempt and reports to the Project Manager.
ResponsibilitiesReview orders received for price and quantity accuracy.Build relationships with Sales Representatives to understand customer expectations.Enter orders into SAP promptly and maintain all project information and documentation for Quotes/Purchase Orders.Compute costs, sales representatives' commissions, applicable taxes, and shipping charges.Inform customers of updated unit costs, shipping dates, anticipated delays, and any additional necessary information.Ensure all paperwork is accurate and appropriately sent and received from the customer, following up as necessary.Print order documents and forward them to the Customer Service Manager for review.Confirm material allocation or ordering and follow up with the Procurement Manager on material arrival dates.Prepare all production documents for the Production Coordinator.Follow up on orders sent to production to ensure timely delivery.Check shipping orders for accuracy regarding quantity shipped and updated freight costs.Specify special labeling or packaging for shipments and communicate with production and shipping departments.Prepare documents including customized reports, KPIs, and correspondence while updating various databases as required.Record customer complaints and work with the Customer Service Manager to enhance the customer experience.Essential Skills3+ years of Admin/Coordination experience.Proficiency in Microsoft Office applications and Outlook.Knowledge of SAP or other equivalent ERP software.Strong communication skills, both oral and written.Attention to detail and accuracy in Excel data entry.Ability to manage construction administration, document control, customer service, project coordination, invoicing, and purchase orders.Additional Skills & QualificationsHigh school diploma or GED diploma, or one to three years of related experience and/or training, or equivalent combination of education and experience.High level of interpersonal skills and flexibility.Capacity to handle interruptions without errors.Strong organizational skills to prevent errors.Ability to lift files, open filing cabinets, and use a stool for filing as necessary.Comfortable walking in the manufacturing warehouse with safety glasses to discuss order timelines and specifications.Work Environment
You will work in a newly renovated, sleek, and contemporary office. The workspace features large L-shaped desks within a team of four, providing spacious and comfortable working areas. The manufacturing warehouse is attached to the building, requiring occasional visits with safety glasses. The work environment is pleasant, with no drama and strong team tenure.
Pay and BenefitsThe pay range for this position is $20.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bristol,CT.
Application Deadline
This position is anticipated to close on Jul 15, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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