Short Description:
This Project Coordinator position provides project coordination and administrative support to the Office of the Chief Technology Officer (OCTO).
Complete Description:
This Project Coordinator position provides project coordination, technical and administrative support to OCTO. Some duties are as follows:
• Document and analyze business requirements, and coordinate project efforts throughout the project life cycle
• Coordinate the agency’s unit work flow and work with cross functional teams for special projects
• Schedule meetings, attend meetings, take and transcribe meeting notes, and works with agency Program Managers and other agency staff to ensure any meeting action follow-up.
• Work with Agency Public Information Officer and other groups of OCTO to develop OCTO internal and external communication strategies
• Design graphics for necessary promotional and communication materials
• Participate in the development of technical and administrative operations procedures for use throughout the office.
• Responsible for being familiar with the department’s mission and goals, level or priorities, time constraints, and availability of pertinent information
• Produce or monitor production of a variety of documents, including complex technical reports, statistical tables, and presentations requiring the use of advanced MS Office programs
• Review, edit, and correct completed work to ensure accuracy and quality of all documents
In addition, the incumbent will perform other related duties as assigned.
Behavior Characteristics:
Analytical, detailed oriented and a team player with excellent written and verbal communications.
Skills:
Skill
Required / Desired
Amount
of Experience
Expertise Rating
Strong business intelligence and understanding of business processes
Required
3
Years
2 - Proficient
Experience with project management lifecycle
Required
3
Years
2 - Proficient
Experience with requirement gatherings and documentation
Required
3
Years
2 - Proficient
Experience with administrative and technical support
Required
3
Years
2 - Proficient
Experience with Adobe Illustrator, Photoshop, Visio and MS Office (Professional and Education can be combined)
Required
8
Years
2 - Proficient
Bachelor Degree in Communications or equivalent
Required
Experience with designing promotional and communication materials
Required
2
Years
1 - Basic
Experience with District Government
Highly desired
1
Years
1 - Basic
Please confirm when you have last used the following programs: MS Office, Adobe Illustrator, Photoshop, and Visio