Description • Calendar management • Taking meeting minutes - Note takings skills (meeting minutes is an essential part of job), , utilizing word or excel (pivot tables, ability to create graphs, understand the data they are putting in). • Event planning – organizing staff engagement events, meeting events where they will organize lunch for the group, they will map out how we are going to do it seating arrangements, etc. Facilitation, planning and close out of large workshops and conferences • Manage budgets for projects and events they are supporting. Expense and invoice management for team expenses, office expenses and other ad hoc reimbursements • PowerPoint (will roll up to exec team, need to be more than proficient at using). Provide feedback on presentations and chair up with directors to help create presentations. utilizing powerpoint to create visuals/displays and word art while following standard work of formatting and guidelines • Type of projects: support directors on quarterly business reviews, making sure action items are complete, assist with planning workshops from start to finish., quarterly business reviews with vendors and partners, appreciation weeks, professional development, onboarding, policies and governance Skills Project coordination, Microsoft office, scheduling coordinating, calendar management, powerpoint, content creation, leadership communication, meeting facilitation, executive support, health care Top Skills Details Project coordination,Microsoft office,scheduling coordinating,calendar management,powerpoint,content creation,leadership communication,meeting facilitation,executive support Additional Skills & Qualifications attention to detail communication skill 3 years of experience critical thinking ability to accurately record meeting minutes data entry skills Prioritization calendaring scheduling meetings multitasking Experience Level Entry Level Pay and Benefits The pay range for this position is $42.49 - $55.24 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Stanford,CA. Application Deadline This position will be accepting applications until Dec 30, 2024. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.