We are currently searching for a full-time Project Coordinator to join our team in our Toronto office. 

The Project Coordinator is responsible for coordinating and ensuring the smooth implementation of projects and related operations for the Mueller’s Smart Water Infrastructure division, specifically in the areas of leak detection and pipe condition assessment projects. 

The role includes overseeing various processes throughout the project lifecycle. The successful candidate will demonstrate strong written, verbal communication and organizational skills. The Project Coordinator will be the operations team liaison with sales, legal, risk management, finance and customer service.

Additionally, this role involves providing project support including facilitating project status meetings, invoicing support, field support, and contract administration to ensure project success. Finally, the role involves event planning and team-building initiatives.

Key ResponsibilitiesProject Coordination for all Operations projectsConduct weekly team project status meetings and provide monthly invoicing requestsKeep accurate record of meeting minutes for all internal and external project kick-off meetingsUpdate and maintain all project management and field operations SOPs as requiredPrepare various project reportsSupport with customer satisfaction surveys and response trackingPerform any shipping and receiving tasks as needed Proactively identify opportunities for continuous improvement in internal processes and systems related to the Operations function, and take the initiative to implement these enhancementsOversee warranty tracking and monitor the health of our leak detection sensor systemCoordinate new subcontractor set up  Field Operations SupportConducting ePulse acoustic condition assessment measurements of water mainsInstalling permanent leak detection sensors on water systemsAdministrative duties such as time tracking, expense tracking and subcontractor coordinationWork in compliance with the Mueller Water Products Code of Conduct and all Environmental, Health and Safety regulationsTeam and Event CoordinationSupport managers hosting events for training, customer visits and team buildingAssist with logistics and coordination for employee engagement and appreciation activitiesContract AdministrationTrack contracts using Contract Management System to ensure legal department review and approval in accordance with the company’s contract review processEnsure relevant stakeholders review and provide feedback for proposals and legal contractsParticipate as needed during contract negotiations working with Legal and other stakeholdersBuild collaborative working relationships with key internal stakeholders: legal department, risk management, finance, sales, and operationsMaintain vendor registration information for customer’s vendors’ portalsResearch and provide any administrative support surrounding prevailing wage contract requirements in collaboration with the legal department, ensuring that at the time of contract signing all necessary wage determinations, training or other items have been proactively determinedAble to coordinate bid bonds, performance bonds and similar instrumentsOther legal, contractual, and administrative tasks as needed

Position RequirementsUniversity Degree or college diploma in any discipline1-3 years of experience in project coordinationInterest in Project Management principlesDemonstrated ability to build trust with diverse stakeholders and work independentlyClient facing experience is an assetAbility to travel within North America (less than 10% of time)Valid G Driving LicenseHigh level of proficiency with Microsoft Office suiteSuperior verbal and written communication skillsAbility to work well in a team environmentAbility to handle multiple tasks in parallel in a fast-paced environment

Mueller is committed to providing accommodation for people with disabilities.  Accommodation is available, upon request, for candidates participating in the recruitment process.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other category protected by law.