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Job Summary: Project Coordinator

The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the JLL OveVeiw Project (OVP) platform ensuing all data entry is correct, in line with the client’s expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives.

The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client’s regional on time project delivery objectives, financial management and control, data consistency and risk management.

Roles and Responsibilities:

Ownership

Assist the Project Managers to develop the project plansIn advance of the project commencement load all projects onto the JLL OVPConstantly monitor the progress of all projects under their controlEnsure regular review of dataProvide analytics reviewCollate and review supply chain quotesUnderstand the local client’s key business driversSupport the FM and Clients team to upload small works where applicable to OVP

Client/Stakeholder Management

Serves as primary point of contact for JLL for the JPMC Account with regards to projectsAccountable for the OVP is regularly updated to meet contractual obligations of JLL for the JPMC AccountManage relationships with key stakeholders in the Client’s organizationWork with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLLWork with the FM team to develop a plan, schedule and consistently review the BAU/small works planDevelop and maintain a detailed understanding of the Client’s business and key factors influencing their requirement for our services

Financial Management

Work with the project managers/owners to collate, review and upload quotes for projectsProvide reports and gaps in project financial processHelp support the agreed country growth targets for their sub-regions.Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.

Contract Management

Ensure all aspects of the role are adherence to the contractResponsible for the reporting of key performance indicators, service levels and other measuresEscalation of requirement for change and ensure change control process is adopted and implemented

Operations

To facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)To keep information on OVP up to dateTo transcend some of the OVP skills to the general working team in order to help assist collaboration and efficiencyTo organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEATo report with clarity and precision to members of the team

CANDIDATE SPECIFICATION:  KEY SELECTION CRITERIA

Ideal Experience

Minimum 1 years’ experience in a similar roleHas experience in handling client and/or Firm sensitivities’ knowing when to escalate with urgency, or how to de-escalate certain risksHas experience in translating client needs into existing or new business growth

Critical Competencies for Success

Technical CompetenceUnderstands Technical Processes for project coordinationThe reporting of all financial aspects of the projectQuest for ExcellenceThe delivery optimization and continuous improvementPerformance Management of the project management teamProject Management & Organizational SkillsPlanning & organizational skills to prioritize work and meet tight deadlines

Other Personal Characteristics

Demonstrated client relationship skillsDemonstrated people skills – ability to work effectively within a team effectively and work openly, constructively and collaborativelyStrong communicator – good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listenerSelf-motivated and confident, Gravitas, EQFlexible – able to adapt and effectively deal with rapidly changing, stressful situationsAble to work independently and be a team playerExhibits honesty & trustworthiness

Location:

On-site –Dubai, ARE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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