Sargent Electric Company (www.sargentelectric.com) - Consistently named one of the Top Fastest Growing Companies by the Pittsburgh Business Times. Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients.   We are looking to hire a PROJECT COORDINATOR to support our East Chicago, Indiana office.  This role will be based out of our job site location at Westville Correctional facility.  It may require some travel to our East Chicago office.  This individual will be responsible for completing project support tasks on assigned project(s), form initiation to completion.  The duties will also include assisting with project planning, scheduling, and coordination, as well as communicating with clients, vendors and subcontractors. RESPONSIBILITIES: + Project Coordination/Administrative Support: + Confidently coordinate and oversee the execution of all the coordination of project activities, including submitting RFIs, submittals, and various correspondence from the initiation to completion of assigned project/projects + Provide general administrative support to team including data entry, filing, and record-keeping. + Prepare reports and updates for project managers/stakeholders + Coordinate with subcontractors, suppliers, and other project stakeholders + Mentor and guide junior project coordinators/assistants + Verifying project documents to install drawings. + Verify and document field work completed + Use/learn Vista, Project Sight, and other similar Project management software + Time Entry: + Entry/approval of Time for assigned projects/personnel. + New Hire Paperwork: + File and submission of new hire paperwork + OCIP Paperwork: + Coordinating and completing OCIP Paperwork + Document Management: + Organize and maintain project documentation, including contracts, drawings, permits, correspondence, and photos. + Ensure all project documentation is accurately filed and easily accessible to team members. + Communication Support: + Facilitate communication between project team members + Schedule meetings, prepare meeting agendas, and take meeting minutes as required. + Assist in drafting correspondence, reports, and presentations related to project progress. + Quality Assurance: + Support quality control processes by ensuring documentation and filing of required items are completed accurately. + Assist in conducting inspections and audits of documentation in project files to verify work quality and adherence to safety regulations are up to par for close-out submissions SKILLS: + High school diploma or equivalent; additional education or training in project management or electrical engineering is a plus. + Previous experience in a similar role within the electrical contracting or construction industry preferred. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software. + Strong organizational skills with keen attention to detail. + Excellent written and verbal communication skills. + Strong analytical and problem-solving skills + Ability to work effectively in a fast-paced environment and prioritize tasks. + Proficiency in project management tools and software + 2-5 years of proven experience in project coordination within electrical contracting or similar industry + Knowledge of electrical systems, terminology, and construction processes is a plus Powered by JazzHR