Job Title: Project CoordinatorJob Description We are seeking a motivated and detail-oriented Project Coordinator to join our team. The ideal candidate will process job work orders and purchase orders, coordinate with the Project Manager and scheduling team, and manage various administrative tasks. This position is perfect for someone who enjoys a steady and consistent role with multiple moving parts. Responsibilities + Process job work orders and purchase orders, and communicate follow-ups with customers + Work with the Project Manager and scheduling team to resolve customer issues + Coordinate with the warehouse to manage the delivery of services and products + Handle all changes made to purchase orders + Process change orders from job sites + Track and communicate job site issues + Process post-installation summaries from on-site teams and follow up as necessary + Provide accurate, valid, and complete information using the appropriate methods and tools + Maintain records of customer interactions, process, and close customer accounts, and file documents + Follow communication procedures, guidelines, and policies + Serve as the intermediary between the Project Manager and installers + Set up team meetings + Produce job summaries and daily reports for Project Managers and Sales + Utilize MS Word and MS Excel on a daily basis + Use QuickBooks to process purchase orders and track orders + Process requests with Expediters + Pull files and gather information for Project Managers and customers + Provide administrative, clerical, customer service, and front desk support as needed Essential Skills + 5-7 years of experience in an administrative or coordinator role, preferably within construction trades (e.g., carpentry, HVAC, painting) + Proficiency in MS Office, particularly MS Excel at a basic level + High School Diploma or GED + Experience with QuickBooks + Strong organizational and multitasking skills + Ability to prioritize and manage time effectively + Excellent written and verbal communication skills + Self-starter capable of working with minimal supervision Additional Skills & Qualifications + Experience in the furniture, hardware, or distribution industries + Experience with project management or project coordination + Thick skin and the ability to handle high-pressure environments + Detail-oriented and deadline-driven Work Environment The work environment is a small, family-owned office with about three team members, located near a warehouse area. The office can be loud due to its proximity to the warehouse, and it includes individual cubes and filing cabinets. The company is looking to modernize its database. The office may move to a new location within 5-10 minutes of the current site by 2026. The dress code is casual but professional. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Lake Forest,IL. Application Deadline This position is anticipated to close on Mar 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.