AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.
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Location: Polanco, CDMX
Hybrid 50% in the office.
As a Project Coordinator, you will oversee project schedules, monitor progress, and manage invoices to ensure timely and accurate delivery. You will coordinate and administer projects across North America and Latin America, facilitating seamless communication and collaboration.
Responsibilities - You will do:
Engineering Services Administration: Strong Interdepartmental Coordination involved whilst handing Suppliers, Customers Correspondences.
Assisting Pre-Sales and Post-Sales documentation and order processing.
Tracking and coordinating project status & invoicing, as well as assisting in project milestone deadlines. Scheduling and reports.
Supporting the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.
Taking meeting minutes and action items during meetings and performs basic follow-up
Assist all Project Engineering Department on Project related tasks
Participating and following up on ISO quality audits including detecting and correcting Quality Assurance Program deviations, as well as key performance indicator reports.
Generating resource forecasts based on project schedules.
Preparing RFP documentation and pre-qualification forms, as well as managing JIRA to track project progress and issues.
Administration: Processing purchase orders and prepare required documents for generating Project Code.
Collaborating with multiple vendors for project procurement to ensure timely dispatch, delivery, return processing, and purchase order generation.
Mitigating Project lifecycle from Proposal to Closing Stage
Ability to coordinate, communicate with multiple departments
Conducting follow-ups with customers regarding Annual Maintenance Proposals and ensure timely payment collection
Keeping attendance and leave record for all projects engineers.
Requirements - You will have:
3+ years of experience in similar roles
English language proficiency ADVANCED
Attention to detail is essential, as you will maintain high standards of accuracy and organization in all aspects of your work
Detailed oriented with high follow up communication skills
Experience in project management software (e.g. JIRA, Microsoft Project) preferred
JIRA platform experience preferred but not required
CRM platform experience preferred but not required
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.