Description Plans, organizes, manages and is responsible for all document control and distribution processes and systems for the PMO department, including all construction project-related documentation received from and sent to the contractor, architect, and internal staff from initial planning and early development of a project through its completion. Meets regularly with all the parties involved to stay abreast of and track the status of construction projects at all stages. Prepares meeting agendas as needed and records and distributes minutes summarizing matters discussed and actions approved. Scan, distribute, and file documents including (but not limited to) project designs, drawings, specifications, estimates, and correspondence to the appropriate archival repository. Verify and correct project-related documentation where needed. Ensures that document control and distribution systems, processes, and procedures are organized, accurate, clear, and complete. Maintains effective and on-going communications with construction and contractor management teams. Provides initial review of pay applications, change orders, and other incoming construction documents. Performs other project engineering and project management-related duties as well as incidental duties as needed or assigned. Notes: 2-3 year experience Good documentation Strong need to learn Follow-up Heavy administrative Require construction experience Microsoft Excel, PPT capabilities Nice to have cost and scheduling experience Disciplined = organized and prepared (anticipate needs) Documentation and filing Fluent with computer skills Supporting 2-3 PMs who manage 10-20 projects each PE’s go to the site to conduct walks, site conditions and close out PMP if move up OSHA-10 certificate preferred Skills change order, Construction, Project engineering, Rfi, Engineering, Project coordination, Estimation, Construction management, Project management, Mechanical, Commercial construction, Electrical, Project scheduling, facility systems, mep Top Skills Details change order,Construction, Project engineering, Rfi, Engineering, Project coordination, Estimation, Construction management, Project management Additional Skills & Qualifications EDUCATION: Minimum: Bachelor's degree in a work-related discipline/field (Architecture, Engineering, Construction Management) from an accredited college or university. EXPERIENCE: Minimum: Three (3) or more years of related experience in construction, design, or construction management. Knowledge of and ability to use project management tools. Knowledge of CAD system, CAFM, estimating, cost control, scheduling, construction administration, quality control, and specific writing and place planning. Knowledge of technical and professional requirements in the fields of healthcare delivery, architecture, and the building design process, and construction. Knowledge of project management, accounting, construction design, construction methods, building materials, sustainability, mechanical and electrical construction, cost estimation, building codes and standards, and contract administration Knowledge of OSHPD forms, applications, fees, permits, test, and inspection forms. Knowledge of RFI, PCO, submittal, and invoicing processes. Proficient in the use of Microsoft Office Suite business software applications. Ability to organize and complete project documentation. Ability to read drawings and schematics. Ability to plan, organize, prioritize, and complete work within deadlines ensuring accuracy and attention to detail at each step. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective relationships with and gain the cooperation of others at all levels, both within and outside SHC Experience Level Entry Level Pay and Benefits The pay range for this position is $45.00 - $55.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Menlo Park,CA. Application Deadline This position will be accepting applications until Jan 28, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.