What We're Looking For

Are you seeking a vibrant and dynamic workplace that values culture and work-life balance? Look no further! Our company has been recognized by the Indiana Chamber of Commerce as one of the Best Places to Work. We pride ourselves on fostering a supportive environment where you can thrive both personally and professionally.

As a key member of our growing Indianapolis team, you will have the opportunity to work on challenging projects and collaborate with top experts in the state. With over 80 years of experience in Indiana and a reputation as a top design partner with INDOT, we offer unparalleled career growth and technical development opportunities.

This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents. Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system.

What You’ll Do:

Accurately updates the project management system by translating client and project workplan data based on contract and change order review.Facilitates the ability to access and charge to project tasks and phases in the project management system.Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.Manages cost transfers to and from projects/tasks.Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.Generates routine and ad hoc internal project financial performance reports for project and office teams.Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.Obtains necessary approvals and tracks internal workflow status for timely outcomes.Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.May assist or lead the subcontracting processes throughout the project lifecycle.Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.Performs other assigned duties.

What You’ll Need:

Associate degree and 2 years of relevant work experience, orIn lieu of education, 4 years of relevant work experience

What You'll Bring:

Intermediate knowledge of HNTB processes and procedures as well as GAAP accounting rules and uses these rules to advise project teams and project finance team.Accounts payable verificationAccounts receivable invoicing supportCash management supportChange order processingExpense report verificationETC ProjectionsLabor and accounts payable adjustment processingMileage log processingProject setup, analysis, and forecasting supportProject review documentation supportSpecial projects upon request

What We Prefer:

Experience with Microsoft Dynamics AXGood communication skills (written and verbal) Basic Skill set in Microsoft Excel and Word.Attention to detail and organizational time management skills, ability to prioritize effectively

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

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Locations:

Indianapolis, IN

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies.  Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB.  HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.