Project Management Admin Job ID 200603 Posted 03-Feb-2025 Service line PJM Segment Role type Full-time Areas of Interest Administrative, Project Management Location(s) Waterford - Waterford - Ireland **Company Profile** CBRE T&T is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries. Global Workplace Solutions (GWS) is a division of CBRE T&T uniquely positioned to provide a complete set of services to corporate occupiers of commercial real estate across EMEA. GWS is redefining ‘workplace’ because we believe every place of work can become a competitive advantage for our clients. Productivity, reliability, engagement, quality, brand — the workplace contributes to business results, whether it’s an office, a retail outlet, a laboratory, a data centre, a manufacturing environment or a virtual location. **Job Title: Project Management Administrator** CBRE T&T Global Workplace Solutions, leading global provider of integrated facilities and corporate real estate management, are recruiting a Project Management Administrator to join the team located in Ballydine. The Project Management Administrator is an instrumental part of the project management organisation team and the role supports, organises and manages the various parts of a project to ensure its success. This includes the admin support for the project Manager team in the preparation of C&Q tasks, Validation and project file setup. The project admin supports all admin functions of the IFM project management team in MSD Ballydine as per SP-05 Contractor management Procedure and will at times support the IFM team where necessary. Throughout all stages of Project life cycle, the PMA will engage with the Project and Client Teams to facilitate and contribute towards the continuing success of completing Projects within PJM. **Key Responsibilities** + Ensuring business policies and processes are effectively communicated and implemented within the Projects team and the general contracting team. + Implement project documentation governance aligned with company and client requirements. Ensure project data integrity and documentation is accurate, timely and coordinated. (See Below) + Support in the raising project requisitions with PMO Team. + Develop project review pack / Project Scope of Works (Support PMO in tender Preparation) + Project Management Support + Closure of PTOP Support Binder with all actions complete. + HSA enter AF1 & AF2 Details in HSA Website (Where Applicable) + Enter Project Related Data and Files into Kahua (CBRE T&T PM System) + Support Project management team in the showcasing and delivering best practice A4’s at the end of each project that the PMO complete. + Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate. + Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential whilst updating and managing training matrix. **Experience and Skills** + Experience in administration or similar projects admin role (desirable) + Proven experience in either an M&E, IFM, construction or critical environment + Experience of developing new project opportunities + Strong interpersonal skills with an inquisitive mentality. + Business standard of written and verbal literacy and numeracy + MS Word, Power Point , MS Excel Teams etcIntermediate skills with Microsoft Office Suite. _Disclaimer:_ _Please be advised that effective January 1, 2025, CBRE Project Management and Turner &Townsend were consolidated into a single global business entity. As a candidate applying for a position, you should be aware that while your initial employment may be with CBRE PJM, you will subsequently transfer directly to Turner & Townsend at a date to be determined._ CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)