JOB SUMMARY: The Project Management Specialist is a highly motivated and trustworthy individual with leadership skills who reports to and works with the lead Real Estate Project Manager to plan, coordinate and oversee tenant fit-out projects for the Real Estate Portfolio.  Effectively coordinates the efforts of a project team with limited supervision and ensures the project is completed on time and without change orders. 
  ESSENTIAL FUNCTIONS: • The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
  • Manages and takes the lead on approximately 50% of all construction management projects once the lease has been negotiated. Responsibilities including communicating with the field, general contractors, and landlords; manages change order costs outside of lease terms and identifies alternative solutions to control or eliminate those costs; maintains constant communication with the field to advise as to the process and educate on the steps; works out project schedules with the landlord. Ensures compliance with building codes and Securitas guidelines. Requires knowledge of building code a well as researching and consulting local codes.  • Manages the project schedule. This includes presenting at the kickoff with general contractor, involving and follow up with the internal project team and the general contractor to ensure there are no delays and that all relevant parties are completing assigned items as required and  informing all relevant parties throughout the project • Using CAD, creates floorplans (space programming) and alters existing floorplans to suit project needs and existing elements • Solicits bids for smaller construction projects in situations where landlord is not taking that responsibility; presents to the client (Securitas field offices) • Plans, coordinates and oversees Tenant Improvement project work scope • Coordinates tasks and resources between project team members • Contacts general contractor on landlord side and tenant to ensure projects fulfill all specifications and answers questions that may come up with field. Reviews to ensure requests correspond with lease, being sure to make recommendations and explains the implications to if requests are outside of the work scope. • Ensures all final documentation is in order and maintained/on file with lease to maintain project integrity. Such documentation includes approved construction drawings, low voltage and furniture, any approvals of overages, changes orders, etc. • Contribute to special projects as assigned by department management. These include internal process improvement as well as working with other teams and department. 
  MINIMUM QUALIFICATIONS AT ENTRY: Additional qualifications may be specified and receive preference, depending upon the nature of the position.
  EDUCATION/EXPERIENCE:  • High School diploma or equivalent required; bachelor’s degree in engineering or similar preferred  • 2 Years’ minimum project management experience • Intermediate experience with AutoCAD to create and alter floorplans • Intermediate space planning experience
  COMPETENCIES: (as demonstrated through experience, training, and/or testing): • Ability to read, navigate, interpret, and mark up blueprints  • Ability to track and maintain assigned project load • Ability to carry out multiple assignments concurrently • Proficient with Microsoft Office (Outlook, Word, Excel), Adobe • Excellent oral, written communication and time management skills • Problem solving skills • Ability to work independently, exercise judgement, and make decisions
  WORKING CONDITIONS AND PHYSICAL/MENTAL DEMANDS: With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include: • Maintaining composure in dealing with executives, clients, prospects, and staff, in group settings and in situations requiring high performance and results. • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey. • Handling and being exposed to sensitive and confidential information. • Required ability to handle multiple tasks concurrently. • Occasional lifting and/or moving up to 10 pounds.
 

“Securitas is committed to diversity, equity, inclusion and belonging in the workplace.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.”