Job Posting Title:

Project Manager

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Hiring Department:

Department of Population Health

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Feb 28, 2027

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Population Health at the Dell Medical School is looking for a Project Manager.

This position has an end date of 02/28/2027, renewable based upon availability of funding, work performance, and progress toward goals. The Project Manager will serve as the primary research project manager coordinating and supporting and overseeing the grant-funded Advancing Breast Health in Central Texas (ABH-CTX 2) program.  

 

The Project Manager will work closely with the Principal Investigator, Program Manager, all project staff, and collaborators. This position will oversee all grant activities and ensure that goals, objectives, and deliverables are met in a timely manner. The Project Manager will develop protocols, forms and tools for data collection and tracking, work with project staff to ensure recruitment numbers are met, and work with the data analyst to run or obtain reports for required progress reporting by the funding agency. The Project Manager will be responsible for maintaining the IRB application and binder and submitting any modifications needed. The Project Manager will ensure all data is entered correctly in the program database and maintain a shared folder with necessary documentation. The Project Manager will develop and submit abstracts to conferences and meetings and assist with writing manuscripts. The Project Manager will manage all financial aspects of the program and provide budgetary oversight. The Project Manager will coordinate meetings, prepare agendas, take and disseminate minutes. 

 

This role involves working with a multidisciplinary team and community partners to improve breast cancer screening, health literacy, and overall health outcomes. Responsibilities include: 

• Supporting and managing a Central Texas breast cancer project. 

• Establishing relationships with external collaborators. 

• Collecting and analyzing qualitative and quantitative data. 

• Enhancing community outreach and engagement. 

Purpose

The Project Manager will provide project management, develop relationships with collaborators, manage outreach and educational presentations, offer administrative support, collect and manage data, and organize meetings. Additionally, they will maintain a centralized system for program resources, provide health navigation assistance, support program implementation, ensure protocol compliance, and lead data collection and analysis efforts. 

Responsibilities

Project Management and  Day-to-Day and Administrative Skills: Provide administrative support for the Principal Investigator and Program Manager. Assist in the supervision of the community health worker/navigator, data analyst, and any other volunteers as needed. Coordinate meetings, prepare agendas, and maintain minutes. Tracking of all grant goals and objectives to ensure they are being met in a timely manner. Collect and maintain all study related program documents and for regulatory and reporting purposes.  Manage financial reporting and budgetary oversight. Maintain ethics and compliance standards for the protection of human subjects, institutional training, and any additional training required by the institution or funding agency. 

Partner Engagement Skills: Maintain relationship with ABH-CTX 2 collaborators, including but not limited to: Lone Star Circle of Care, Black Men’s Health Clinic, Ascension Seton, Austin Radiological Association. Liaise with community and clinic points of contact. Maintain sub-awards and ensure invoices are paid in a timely manner.

Data Collection and Management Skills:  Manage primary data collection, develop, and maintain databases. Assist with development of surveys, forms, and tools for tracking data.  Ensure randomization schema is followed appropriately. Manage participant and survey data. Assist with post award management including preparation of progress and annual reports.

Communication and Organizational Skills:  Maintain regular communication with sub-awardees and community partners.  Create and maintain a centralized system for all program documents.  

Other related duties as assigned.

Required Qualifications

Bachelor's Degree: Public Health, Health Promotion, Community Health, or related field. 5 years of cancer project coordination, community outreach engagement, and grant reporting experience. Excellent oral and written communication skills. Ability to work independently and with minimal supervision. Strong organizational skills. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s Degree: Public Health, Health Promotion, Community Health, or related field. 5+ years of community and clinical setting-based cancer prevention program coordination and oversight; community collaboration and network building, outreach, and engagement; contract and professional service agreement experience with agencies. Bilingual: Functional or proficient in Spanish. Program procedure and protocol development experience. Working knowledge of data collection and organization. Proficient in REDCap database development and management. Experience engaging with clinics and community partners. Proficient in basic computer skills. Ability to work independently as well as in a collaborative environment, and coordinate with colleagues at varying organizational levels. Experience with human subjects regulatory requirements and IRB procedures.

Salary Range

$62,000+ depending on qualifications

Working Conditions

​​Uniforms and/or personal protection equipment (furnished).

May work in all weather conditions.

May work in extreme temperatures.

May work around standard office conditions.

​​May work around biohazards.

​​Repetitive use of a keyboard at a workstation.

​​Use of manual dexterity.

​​Climbing of stairs.

Lifting and moving.

​​Occasional weekend, overtime and evening work to meet deadlines.

​​Occasional interstate, intrastate and international travel.

​​Field work as necessary.

 

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.