Rudolph & Sletten, a Tutor Perini Company, is seeking a Project Office Administrator to join our office in Los Angeles, CA.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases to institutions that educate future generations to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct, our reputation is built to stand the test of time. Our success is due to our diverse, talented personnel, technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees, and the amazing people we work with, we’re looking forward to building more award-winning projects for decades to come.

Our client focus and technical expertise have made us a builder of choice for clients for over 6 decades. Notable clients include Johnson and Johnson, Gilead, Salk Institute, Western Digital, Oracle, Seagate, Intuit, San Diego Symphony, Kaiser Permanente, Cedars-Sinai, the Judicial Council of California, and UC and CSU higher education systems.

At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community. 

Extraordinary Projects need Exceptional Talent… Let’s Build

DESCRIPTION:

The Project Office Administrator provides administrative support to the jobsite project team.  Responsible to ensure smooth day to day activities on the project site, including site office equipment and supply management and to assist with document administration and tracking of all associated construction compliances. This position may be located at a regional office OR at a construction project site and candidate must have the flexibility to change construction projects as needed.

Essential Duties and Responsibilities:

·         Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite

·         Provide general support for site visitors

·         Aid project with any site security / badging or other logistic items as needed

·         Maintain the field office services and supplies including office supplies, office equipment and employee supplies

·         Scheduling of office spaces and maintenance of seating charts and signage

·         Coordinate any repairs or maintenance necessary

·         Aid with onboarding new employees and ensuring they have all the equipment and access needed for success

·         Run project reports as required for the project team and for record purposes

·         Track and maintain up to date logs as required for project logistics

·         Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed

·         Route Documents for approvals and signatures using Sign-Now electronic signature processes

·         Operate as a backup for the collection and processing of union payroll hours and aid with the onboarding of union crewmembers when needed

·         Process Expense reports and credit cards for project Mgmt. team

·         Co-ordinate travel and accommodation arrangements when necessary

·         Completion and tracking of new employee access and equipment transfer requests

·         Assemble and file necessary documentation for archiving along with the project team at the end of the project

REQUIREMENTS:

·         Education: High school diploma required, Associate’s degree preferred

·         Construction industry experience preferred, but not required. Office experience highly desired.

·         Ability to effectively communicate and participate actively in a critical role as part of a team environment

·         Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed

·         Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes

·         Excel proficiency and use of overall MS Office Suite

·         Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful

·         Egnyte or similar cloud platform content sharing experience a plus

·         Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Expected hourly rate for this position is $30.00 - $35.00 depending on experience

Rudolph & Sletten builds extraordinary projects with exceptional talent.  Join us and together we will build the future

Equal Opportunity Employer