Main Duties and Responsibilities:
I. Center Management Support

Attends office-related matter meetings Manages incoming and outgoing inquiries from various communication channels and directs them to the appropriate employees Documents meetings Keeps systematic filing of Records by filling activities in an orderly manner. Collates all financial documents for the annual budget Encodes, keeps record, and maintains files of the office expenses and petty cash disbursement ensuring that supporting documents are always in place. Prepares turnover report to the cashiers for issuance of Invoice. Reviews with the ED the annual activities report of vis-à-vis financial status. Prepares petty cash disbursements, reimbursements, and liquidation reports. Processes payment of all office expenses and order through the Central Purchasing Request System and Electronic Purchase Requisition System to following these up with pertinent offices, keeping an e-record of the daily transactions.

II. Program Management and Implementation

Monitors programs that have been approved for implementation. Attends to the administrative and logistical requirements of conferences, workshops, and other events before, during, and after the conduct of said activities. Attends to all logistics needs including reservation of rooms, equipment, online learning facilities, and coordinating with various University offices. Prepares honorarium of the facilitator/s. Prepares the certificates of participation for prompt distribution to the participants. Reserves accommodations, transportation and purchases plane tickets for the team of facilitators and staff for out-of-town seminars/conferences. Prepares final list of participants to be given to the facilitator for reference on background and other information about the participants. Monitors all year-round deposits from clients through direct deposit via ADMU gateway payment system.

III. Attends to requirements of the ACELT Publication

Follows up communications with other offices and institutions regarding subscription and mailing of publications Coordinates with artist regarding quotations, design and payments for publication production Attends to sending out publications.d representative

IV. Attends to the requirements of the Teacher’s Club (TC)

Informs the members of discounted and/or free lectures/seminars Coordinates with duly appointed British Council Programs Officer regarding possible training offering and follow ups on related matters and transactions. Attends to important communications from British Council Programs Officer Assists TC members to access the collection of ELT Books Attends to important communications from British Council Program Officer with the Executive Director. Replies to email and phone inquiries and moderates the Teachers Club Facebook. Prepares the membership Identification Cards of Teachers Club members. Assists members to access the collection of textbooks.

V. Acts as point of contact in attending to the requirements of the Professional
Regulation Commission on Continuing Professional Development (PRC-CPD) as
an accredited provider.

Assists the Executive Director in gathering all the documents pertaining to accreditation of Programs . Coordinates with the Office of the Vice President for Finance and Treasurer for request of necessary legal documents from the Ateneo de Manila for PRC Prepares and keeps confidential legal documents in processing of the notarization and purchase of legal documentary stamps.