Project Support Assistant IND Job Description Would you like to work in an international, innovative organization, where we produce high-quality solutions and are constantly looking to enhance existing and develop new offerings? **What is the job about?** The Project Support Assistant is an advanced admin function to capture all project resources on project systems (SAP CRM/SAP PS/SD) and ensure coordination between proposals manager, project manager, customer, 3rd party suppliers, contractors and document handling. Specifically, you will work to: + Accountable for all the logistic in project: + Quoting and fulfilment for transportation, packaging, customs fee, transit costs, etc. + Ensuring packaging and marking requirements are quoted correctly and fulfilled (either in Grundfos factories or subcontracted) + Customer inspections at warehouse + Customer logistic point of contact + Customs management: check and advice special export documentation with the factory like Bill of lading, export invoices etc when needed to be done in customs. + Cost calculation and number of containers LCL and FCL (Transit company cost) to be able to quote and to book the needed + Managing and controlling project status in regards to this tasks. + Ensuring that all project bill of materials is purchased and arrived on time + Credit letter issuance and control for Export projects and credit letter documentation + Timesheets control for all project team and recording. + Accountable for the customer documentation management and fulfilment in project order (control of revisions, documentation platform maintenance, etc) + Documentation control (platform management, control of revisions, due date for documentation issuance, etc) + Issuance Logistic and packing lists documentation per project needs + Formatting project documentation per customer templates + Chamber of commerce origin certificates + SAP (PS and SD) order handling inside PS module, for sales order, purchase orders, PS module., and SAP CRM update data, inbounds and outbounds + Delivery time improvements requests + Invoicing per billing milestones achievement and per project invoicing instructions requirements: documentation, format of the invoice, invoicing platforms + Embargo control for projects fulfilling exports policy (non us components, non standard banks accounts, supporting payment milestones) + Contract signature management and document storage for 5 years + Other ad-hoc tasks or project as and when required **Your Background** + Bachelor’s in Engineering/Master’s degree in Business with at least 5+ years of experience from a large international company working in admin/coordinator role. + Exceptional interpersonal skills with the ability to effectively collaborate with cross-functional teams, ensuring alignment with the project vision and goals + Strong verbal and written communication skills in English and other languages a plus **Do you want to learn more?** This position is based out of **_Chennai_** . If this sounds appealing to you, please upload your CV/resume and cover letter today via our Careers portal. If you want to dig deeper into the Grundfos universe, please visit us onLinkedIn (http://linkedin.com/company/grundfos) orYoutube (http://youtube.com/user/grundfos) and to get to know some of your future colleagues and why they appreciate working at Grundfos, check outMeet our people (https://www.grundfos.com/careers/meet-our-people) . We look forward to hearing from you. Information at a Glance **Job details** Application deadline: Workplace: Hybrid (office and home-working) Job Location: Chennai, Tamil Nādu, India Contract Type: Full-Time Employment Type: Regular