JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL is seeking a Property Administrator who will be responsible for supporting the Property Manager / General Manager and assisting in the overall management of the real estate portfolio.  Core responsibilities will include accounts payable and accounts receivable as well as being a key member of the tenant communications team.

WHAT YOU’LL BE DOING

Perform general administrative duties, which include maintaining filing systems, answering incoming calls, ordering supplies, and distributing incoming mail to the office staff.

Respond to general day-to-day inquiries from tenants, service providers and contractors, and redirect specific issues to the appropriate staff member for action and resolution.

Track and distribute lease documents, create new tenant files, update tenant contact list and prepare welcome packages to new tenants.   

Prepare tenant notices and general correspondence for Property Managers.  Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval.

Assist the Property Manager with obtaining supplier and contractor quotations, preparing monthly client reports, tracking contract renewal dates, and obtaining updated insurance certificates. 

Prepare and track purchase orders.

Maintain the regional database.

Attend and actively participate in staff meetings, and prepare meeting minutes for distribution.

Accounting

Code invoices and prepare expenses reports for the office staff.

In conjunction with the Property Accountants, assist in monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand and default notices, and following-up with tenants to ensure timely payment of the monthly rent, as directed by the Property Manager.

Track Facility Services staff work hours on a monthly basis, check the accuracy of the payroll charge backs from head office.  Make any necessary corrections and provide back-up for any discrepancies.

Record all metered utility usage on a monthly basis.

Other duties as required.

 WHAT WE’RE LOOKING FOR

A minimum of two years related work experience in customer service or administration.

Previous work experience in real estate or property management an asset.

Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and Property Accounting programs.

Basic knowledge of accounting an asset.

Ability to communicate clearly and concisely, both orally and in writing.

Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.

Exhibit a high level of professionalism and excellent interpersonal skills.

Strong relationship-building ability, proactive, results-oriented, and resourceful.

Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.

WHAT’S IN IT FOR YOU

Join an industry leader and shape the future of commercial real estate.

Deep investment in cutting-edge technology to power your work 

Comprehensive and competitive benefits plan.

A supportive, caring and diverse work environment designed for your growth and well-bein

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.