Job Title: Proposal Coordinator
Job Description

We are looking for a driven Proposal Coordinator with experience in responding to public sector RFQs. This position involves maintaining proposal assets, including company profiles, staff resumes, bios, project sheets, and proposal narratives. Additionally, you will oversee the company’s vendor registrations, gather qualification packages, and assist with other marketing, graphics, and document preparation activities. This is an entry to mid-level position for someone with A/E/C Marketing experience eager to learn new skills and be a critical member of the Marketing team.

ResponsibilitiesCoordinate bios and staff resumes, manage updatesPopulate project data into templates, coordinate updatesMaintain a library of proposal narratives, ensure consistencyAnalyze public sector client RFQ/RFP requests and assist with error-free, compliant proposal preparationAssist in maintenance of Unanet CRM DatabaseDevelop, communicate, and execute proposal outline and production scheduleFacilitate proposal discussions to ensure strategic alignmentReview and ensure proposal quality and complianceAssist with general marketing duties, such as event planning and social media posting, as neededEssential SkillsProposal writingProposalsConstructionTechnical writingWriting skillsRFPRFQMicrosoft OfficeInDesignEditingAdobeUnanetStrong organizational skillsAttention to detailAdditional Skills & Qualifications2-4 years' experience within AEC preferredExperience with a CRM system, preferably UnanetProficient in MS Office (Word, Excel, PowerPoint) and Adobe InDesignIntermediate Adobe Photoshop skills preferredAbility to work independently, manage deadlines, and collaborate effectivelyBachelor’s Degree in a related field preferred (liberal arts degree preferred)Work Environment

Enjoy a balanced workweek with 9-hour workdays, plus a half-day on Fridays. Optional in-office work on Friday afternoons, where you can also bring your dog. This is a hybrid (Office/Remote) workplace. Benefits include 100% employer-paid medical and dental insurance, telehealth, optional employee-paid vision insurance, HSA employer contribution, 401(K) matching, competitive PTO, life and disability insurance, and performance bonuses.

Pay and Benefits

The pay range for this position is $72000.00 - $90000.00

100% Employer paid Medical and Dental Insurance

Telehealth

Optional Employee-paid Vision insurance

HSA Employer contribution

401(K) matching

Competitive PTO

Life & Disability Insurance

Enjoy a balanced workweek with 9-hour workdays, plus a half-day on Fridays.

Optional in-office work on Friday afternoons, where you can also bring your dog.

Hybrid (Office/Remote) Workplace

Performance bonuses

Workplace Type

This is a fully onsite position in Scottsdale,AZ.

Application Deadline

This position will be accepting applications until Jan 22, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.