Job Description
We are seeking a driven Proposal Coordinator with experience in responding to public sector RFQs. This position involves the maintenance of proposal assets, including company profiles, staff resumes, bios, project sheets, and proposal narratives. Additionally, you will oversee vendor registrations, gather qualification packages, and assist with other marketing, graphics, and document preparation activities. This is an entry to mid-level position for someone with A/E/C Marketing experience eager to learn new skills and be a critical member of the Marketing team.
ResponsibilitiesCoordinate bios and staff resumes, and manage updates.Populate project data into templates and coordinate updates.Maintain a library of proposal narratives and ensure consistency.Analyze public sector client RFQ/RFP requests and assist with error-free, compliant proposal preparation.Assist in the maintenance of the Unanet CRM Database.Develop, communicate, and execute proposal outlines and production schedules.Facilitate proposal discussions to ensure strategic alignment.Review and ensure proposal quality and compliance.Assist with general marketing duties, such as event planning and social media posting, as needed.Essential SkillsProficient in proposal writing, technical writing, and editing.Experience with RFQs and RFPs.Strong organizational skills and attention to detail.Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign.Experience with a CRM system, preferably Unanet.2-4 years' experience within the AEC industry preferred.Additional Skills & QualificationsAbility to work independently, manage deadlines, and collaborate effectively.Bachelor’s Degree in a related field preferred (liberal arts degree preferred).Work Environment
Enjoy a balanced workweek with 9-hour workdays, plus a half-day on Fridays. You have the option to work in-office on Friday afternoons and bring your dog. This role offers a hybrid work environment, allowing for both office and remote work. Benefits include 100% employer-paid medical and dental insurance, telehealth, optional employee-paid vision insurance, HSA employer contribution, 401(K) matching, competitive PTO, life & disability insurance, and performance bonuses.
Pay and BenefitsThe pay range for this position is $72000.00 - $90000.00
100% Employer paid Medical and Dental Insurance
Telehealth
Optional Employee-paid Vision insurance
HSA Employer contribution
401(K) matching
Competitive PTO
Life & Disability Insurance
Enjoy a balanced workweek with 9-hour workdays, plus a half-day on Fridays.
Optional in-office work on Friday afternoons, where you can also bring your dog.
Hybrid (Office/Remote) Workplace
Performance bonuses
Workplace Type
This is a fully onsite position in Scottsdale,AZ.
Application Deadline
This position will be accepting applications until Jan 24, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & InclusionAt Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.