GPI is seeking a full-time proposal coordinator for our Metro New York branch to support the team in all facets of building engineering design from our Suffern, NY, office. Are you passionate about telling stories that resonate with the target audience? This is something you should consider!
Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you!
GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com
The ideal candidate will be a proactive self-starter eager to embrace the opportunity to learn and grow on the job in a fast-paced environment.
You should be exceptionally organized and detail-oriented, with outstanding written and oral communication skills and the ability to juggle multiple tasks. Experience in a content production role with copy editing, writing, and basic graphic design knowledge is essential.
This position will coordinate proposal development from kick-off to final submission with a focus on overall content quality, team communication, and adherence to deadlines while following established best practices.
This position works closely with technical, marketing, and corporate compliance team members to ensure proposals fulfill all RFP/Q specifications and instructions. Talent at translating complex technical subject material into easily understandable content is a strong plus.
Core duties include gathering, editing, and creating custom proposal components to meet client specifications, including examples of past performance, resumes, subconsultant materials, and supplemental information from multiple internal and external stakeholders.
This position owns the resume and professional license repository and is responsible for ensuring it is up to date for use by proposal teams across the organization.
In your role, you will perform the following duties:
Coordinate the production of proposals, both short-form and complex, under the direction of the Content and Marketing Lead. You will work with technical staff, other marketing teams across the enterprise, and external stakeholders to ensure timely development and gathering of the technical and cost elements of proposals.Analyze and dissect RFP/Qs to create a strategy document at kick-off that outlines the requirements of the proposal, including technical requirements, specified format, and financial elements.Produce varied proposal components, including customized resumes, qualifications packages, cover letters, charts/tables, and similar documents using Word, Excel, InDesign, and Photoshop.Maintain the reference and subconsultant data repositories, and update periodically.Track and update proposals within GPI’s CRM platform, Deltek VantagePoint.Qualifications:
2+ years of relevant experience – internships count!A bachelor’s degree in English, communications, marketing, or a related area is preferred, but we will consider all candidates, regardless of degree.Flexible attitude and the ability to manage multiple projects simultaneously.Comfortable communicating virtually via Microsoft Teams and Outlook.Expert with Microsoft Office Suite.Experience with Deltek VantagePoint is a plus!Experience with Adobe InDesign and Photoshop is even better!Some familiarity with the RFP/RFQ/RFI process and the AEC industry is a bonus.