POSITION SUMMARY

This position performs daily activities related to collection of past due invoice payments and the processing of cash receipts in order to ensure prompt and accurate recording of payments to customer accounts. This position also obtains deduction backup to provide to appropriate personnel. This position will closely interact and provide a supportive role for the Credit Department, Sales Department and DSD Branch Administrators.

ESSENTIAL JOB FUNCTIONS Responsible for the application of daily cash receipts, including the preparation for proper application Prepares daily invoicing to customers either in electronic or paper format, per request Completes the regular analysis of Accounts Receivable Aging and Delinquency Reports Obtains backup for deductions open on A/R and requests repayments from customers where appropriate Scans and distributes backup documentation and e-mails to appropriate Sales Representatives and Sales Accountants or DSD Branch Administrators Identifies deductions and works with Sales Representatives and Sales Accountants to determine validity of deductions Communicates to the Accounts Receivable Supervisor, Accountant, or Credit Manager, the status of open items on the aging report Contacts customers to check payment status and coordinate receipt of payment for open and past due invoices Performs projects assigned by the Credit Manager or Accounts Receivable Supervisor Other duties as assigned MINIMUM QUALIFICATIONS Four (4) years’ experience in Accounts Receivable and Cash Application

License/Certifications

N/A

Preferred Qualifications

High School Diploma/Some College Knowledge in SAP KNOWLEDGE, SKILLS AND ABILITIES (KSA’s) Attention to Detail Strong Sense of Urgency Intermediate level knowledge in Microsoft Excel and Microsoft Outlook Working with spreadsheets Proficient in data entry Effective communication

 

ENVIRONMENTAL/WORKING CONDITIONS

Requires considerable concentration and focus; it is subject to stress caused by a changing environment, tight deadlines, and workload.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools, or controls, and reach with hands and arms Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and/or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee is frequently required to stand, talk and hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.