SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.

Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health, dental, and vision benefits, life insurance and long and short-term disability, and more.

Key Essential Functions and Accountabilities of the Job

Oversees PA’s Procurement of products, services, and supplies for all SEARHC units as needed.

Communicate with all PA’s and stakeholders to ensure correct supplies are procured, receiving is complete and invoices are processed.

Coordinate with PA’s, external vendors, and internal stakeholders to ensure orders are filled, backorders are sourced and managed, and returns are facilitated.

Assists Supply Chain team members in the various activities outlined within this document as needed to ensure supplies and equipment requested are procured efficiently.

Essential Duties

Evaluates departmental needs to ensure completion of all tasks, determines priority of concerns, and communicates with department leaders consistently on matters that may need attention. Assists in determining the appropriate source of supply through finding reasonable competition. Oversees Verification and validation of the signing authority dollar threshold of each requisition and reviews account coding.

Assists in obtaining price quotes and assists in preparing appropriate purchasing and ordering documents to ensure reasonable or set timelines are kept and will follow-up with vendors as needed.

Assists PA’s in monitoring shipments to ensure that goods come in on time, and in the event of problems trace and track shipments and follow up on undelivered goods when needed to assure receipt of items. Will also confer and communicate with staff, requisitioners, and vendors to discuss defective or unacceptable goods or services and determine source of trouble and take corrective action when necessary.

Provides day-to-day advice and/or assistance to fellow employees, provides relevant instruction on new procedures, and manages documentation of purchases of supplies and/or

equipment. Provides research and follow-up assistance on purchase orders and invoices to accounts payable, warehouse and hospital staff when requested.

Provides training to new purchasing agents on procure-to-pay procedure, ERP operation, GHX Integration including EDI ordering, acknowledgements and advance ship notices.

Assists with Purchasing Card administration. Also provides online requisition ordering training to various departments throughout the Consortium. Assists as backup to other PAs including the FF&E Purchasing Agent as needed. (Consumes approx. 5% of the time)

Interacts with various departments to follow up and track requisitions that are going through the

Approves process within the Workday database. Communicates and works with system stakeholders on researching the flow of electronic requisitions for accurate approvals.

All other duties as assigned.

Financial Responsibilities

The Lead Purchasing Agent is critical in supporting all SEARHC activities and optimizing spend throughout the consortium. They maintain a highly reliable procurement function with superior levels of customer satisfaction, and extend a high-functioning, highly standardized Procurement process to SEARHC entities and affiliates.

The value of trading partner activities to be serviced by this position and the team they lead is approximately $20M annually.

Additional Details:

Education, Certifications, and Licenses Required

High school required.

Some college-level business, supply chain or project management preferred.

Certified Materials & Resource Professional (CMRP) preferred.

Experience Required

3 years of related experience in purchasing processes, applicable laws and regulations, and relevant accounting processes.

ERP experience, Workday preferred.

Knowledge of

Cost & price analysis; compliance with group purchasing agreements.

Procurement processes.

File/record keeping & disposition.

Healthcare, maintenance, and business equipment and services.

Skills in

MS Office program use.

Excellent analytical skills.

Carrying out fact finding tasks related to business processes.

Analyzing findings and using data modelling methods to help recommend changes and improvements.

Explaining the benefits of recommendations and reviewing the potential impact and risks

Giving input on the best strategy to put recommended changes in place with key stakeholders.

Overseeing testing and quality checks of recommendations and reporting findings as needed.

Ability to

Work from a remote base of operations (telecommute).

Work with people at all levels.

Present data to support business decisions.

Prioritize tasks and meet deadlines.

Anticipate issues and respond to unforeseen changes.

Work productively alone or in team environments.

Prepare and present actionable, data-driven, business scenarios.

Balance multiple priorities while working productively in stressful situations, often with deadlines or budgetary targets.

Demonstrate positive interaction with team members.

Travel Required

Must be able to travel up to 15% of the time.

Travel is by jet, small aircraft, and ferry.

Position Information:

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!