Purchasing Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534296&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534296 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support Department: 07700100 - HO-HOUSING OFFICE Classification Title: Purchasing Assistant Job Description: Assist with student programming purchasing functions for department + Facilitate procurement of goods and services for student programming across the department + Create carts in UF MarketPlace to initiate purchasing of items + Review purchasing requests in internal departmental purchasing system + Review and maintain pending purchase orders; follows up as needed + Responsible for communicating status updates or information on purchases to requestors Lead the receipt and distribution of goods + Lead the receiving and checking-in of goods delivered to the central receiving area + Review and approves receiving documentation for completeness and accuracy; ensure items match purchase orders + Prepare received orders for distribution to requestors; distribute as needed Manages the Office Services photocopy area, mailroom, and office supply areas + Manage and operate photocopy services for the department + Support unit office by responding to walk-in requests, answering phones, and responding to email inquiries + Responsible for ordering, tracking, and issuing all office supplies for the department + Provide support for all mail functions and acts as liaison for University Mail Services, United States Post Office, and other special mail delivery services (e.g. UPS, FedEx); sort incoming mail/packages and deliver to appropriate area or individual; process outgoing mail + Deliver departmental bank bag to Criser Hall daily Assist with processing receiving, delivery of items as well as maintaining inventory for all products purchased within area of responsibility + Ensure orders received are complete and accurate following up with vendors as required + Coordinate delivery of items as well as distribution to the various internal units after items are received + Serve as back-up to fulfill inventory supply requests from current inventory of products as needed + Assist in the loading and unloading of supplies and equipment to the receiving areas + Assist in maintaining inventory of materials and supplies for area of responsibility + Assist with conducting physical inventories of supply warehouse and furniture shop operations Develop reports, handle special projects, tasks, and other duties as assigned. + Perform administrative tasks as required such as filing, scanning, and faxing + Operate state vehicles Expected Salary: $18.00 Hourly Minimum Requirements: High school diploma or equivalent and one year of appropriate experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: EDUCATION & EXPERIENCE: + Familiarity with UF Finance and Accounting processes and procedures UF Procurement policies and procedures + Knowledge of UF MarketPlace + Experience with stores/receiving operation + Experience with record keeping processes and procedures SKILLS: + Demonstrated proficiency with computers and basic software applications (e.g. work order management systems, Microsoft Office) + Demonstrated ability to communicate with various levels of staff and interpersonal skills + Demonstrated attention to detail, professionalism, dependability, and timeliness ABILITIES: + Ability to remain discreet and respect the privacy of residents, tenants, and/or guests. + Ability to work independently + Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions + Demonstrated ability to handle multiple projects or tasks simultaneously + Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures + Demonstrated ability to work as part of a team in a multi-faceted environment + Operates state vehicles Special Instructions to Applicants: + In order to be considered, you must upload your cover letter and resume. + Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:Yes Advertised: 20 Dec 2024 Eastern Standard Time Applications close: 20 Jan 2025 Eastern Standard Time