Job Description

Overview:

This role is responsible for providing expert support to the Inventory Management Team at Henry Schein UK, ensuring high quality for our customers whilst providing organisational profitability. The role holder will be focused on provide timely delivery and proactive communication to the Buyers on our supply chain risks and challenges related to the procurement of our products. The role requires Purchasing Assistants to be highly organised, juggling information on our 200+ suppliers simultaneously, whilst managing several tasks in parallel to different timescales. The role holder must also be able to work within the requirements of customs processes and inbound freight terms to ensure Henry Schein complies with relevant HMRC regulations.

Job Responsibilities:

The role holder will be expected to be responsible for the following:

Manage the open order book for a range of selected suppliers to achieve a fill rate KPI’s

Monitor and progress open order lines as defined by Purchasing Manager ensuring Buyers are fully appraised of any risks and delays so communication and corrective actions can be undertaken

Ensuring email queries & chases regarding product due dates are answered promptly with the correct up to date information available which can be passed onto the customer

Arrange freight for all purchase orders as determined by the INCO term utilizing the European web-based tool ensuring it is completed accurately and with the correct mode of transport selected

Review freight invoices and approve when in line with rates charged through the Freight Tool, any discrepancies to be corrected with the freight supplier prior to passing for approval

Process RTV’s (return to vendor) on behalf of Buyers, tracking all transactions from initial request to final credit, this task involves the hands on of processing orders

Participate in special projects and perform other duties as required

This role is extremely varied; therefore, the job description is not exhaustive, and the role holder will be required to participate in other duties as required by the business.

Job Skills & Experience Required:

To succeed in this role, you’ll need the following:

Qualifications:

Good standard of secondary education to GCSE/NVQ level   

Accreditation on the Microsoft Office package suite desirable

CIPS full or partial qualification desired, but if candidates do not have this professional accreditation they must be prepared to study towards an apprenticeship to obtain this qualification, funded by Henry Schein, if successful.

Skill & Experience:

Computer literate, with intermediate knowledge of the MS Office package, particularly Excel Outlook and Word

Experience of business administration required and it’s desirable if this were within a wholesale/distribution of FMCG procurement team

Knowledge of the dental and healthcare sectors preferrable

Familiarity with JD Edwards or a similar ERP package desirable, but not a requirement

Adept at managing multiple priorities in a time sensitive environment

Comfortable acting as a point of contact for multiple business areas and experience building relationships of this nature in a professional setting

Basic knowledge of HMRC regulations of post-Brexit import/export regulation a benefit, but not required

Person Specification:

We believe the type of person best suited to this role will be:

Detail oriented with a preference for working to a high quality where technical expertise can be showcased

Someone who thrives in a fast-paced environment

An authoritative rule follower, who’s comfortable working to policies, procedures, and quality guidelines

Comfortable working autonomously

A persuasive communicator, capable of building and maintaining relationships with external providers and the wider Purchasing Team

Someone who is congenial and cooperative and happy to provide high quality support to the wider team to reach collective business goals

Henry Schein is committed to the principle of equal opportunities in employment in all spheres of its operation. Henry Schein UK Holdings strives to operate a policy of equal opportunity and not discriminate against any person gender, race, colour, nationality, ethnic or national origin, religion, sexual orientation, marital status, disability, age or any other characteristic protected by law.