Purchasing Coordinator JobID: 13423 + Position Type: Secretarial/Clerical/ Confidential Secretary + Date Posted: 9/18/2024 + Location: ELSC    ESSENTIAL DUTIES 1. Coordinate Purchasing department bid and quotation processes.2. Coordinate and submit purchasing registers and tabulations for Board approval and publish public notice to bidders as required.3. Facilitate and offer assistance with vendor application and tax exemption requests.4. Coordinate the Purchasing calendar, bidder’s lists and product files.5. Provide expertise to requestors for equipment requests and research warranty and past purchase information as needed.6. Update and maintain database information on payment approval for various areas including but not limited to musical instrument repairs, office equipment usage and repairs, and other repairable items.7. Coordinate all district service and maintenance contracts for purchased items.8. Coordinate yearly requests for diplomas, graduation ceremony programs, book rebinding, summer maintenance and additional requirements as needed.9. Entry to all aspects of the on-line Purchasing systems including quotations, order entry, supply and service requests and updates.10.Provide support staff services for the Purchasing Manager and department including special projects, department requests, general office funds, budget information and correspondence as needed.11. Develop and maintain departmental staff calendars, appointments, leaves and payroll facilitation.12.Develop reports and filtering views to assist with on-going maintenance of the purchasing system.13.Maintain and reconcile orders and requisitions within the purchasing management system.14.Develop procedures and job aids to support standard work.15.Provide guidance of purchasing limits and requirements to requestors that align with governing policy and codes.16.Maintain safe room supplies and update as needed.17.Perform other duties as may be assigned. ESSENTIAL SKILLS + High ethical standards and ability to represent the District in a professional manner. + Proficient knowledge and experience with word processing, spreadsheet and database software is essential. + Aptitude for technology and accepting changing platforms for systems used. + Organizational and analytical aptitudes with the ability to work under pressure of deadlines with frequent interruptions. + Ability to work well with others as a team. + Great oral and written communication skills. + Capacity to troubleshoot work obstacles and offer solutions to problems. + Ability to work without supervision and to complete work with precision and accuracy. EDUCATION AND/OR EXPERIENCE:Associates degree or equivalent training in business, finance or related field required.Purchasing or accounting experience preferred.Table H: Non Admin Meet & Confer = 12 MonthsSalary: $21.30/hourESSENTIAL FUNCTIONS:To perform this job successfully, an individual must be able to perform each essentialduty satisfactorily. The requirements listed below are representative of the knowledge,skill and/or ability required. Reasonable accommodation(s) may be made to enableindividuals with disabilities to perform the essential functions.LANGUAGE SKILLS:Ability to read, analyze, interpret, and implement ideas contained in technicaldocuments, reports, regulations, etc. Ability to effectively write reports andcommunications to administrators, colleagues, parents, students and staff. Ability toeffectively present information orally and respond to questions from administrators,teachers, staff and students.MATHEMATICAL SKILLS:Ability to perform basic mathematical functions. Ability to use spreadsheets andreporting documents that assist with the computation of data.REASONING ABILITY:Ability to solve problems effectively. Ability to interpret and implement a variety ofinstructions furnished in written, oral, diagram or schedule form.OTHER SKILLS and ABILITIES:Ability to establish and maintain effective working relationships with administrators,colleagues, community members, staff and students. Ability to speak clearly andconcisely both in oral and written communication. Ability to perform duties withawareness of all district requirements and Board of Education policies.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to stand;walk; use hands and fingers to handle and/or feel objects, tools or controls; talk andhear. The employee frequently must squat, stoop or kneel, reach above the head andforward 0 to 24 inches and on occasion up to 36 inches. The employee continuouslyuses hand strength to grasp items. The employee will frequently bend or twist at theneck and trunk more than the average person while performing the duties of this job.The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet andoccasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. Theemployee will sometimes push/pull items such as tables and carts. Specific visionabilities required by this job include close vision, color vision and the ability to adjustfocus while supervising students and working with computers, written materials, reports,assessment data, etc.WORKING ENVIRONMENT:The work environment characteristics described here are representative of those anemployee encounters while performing the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform theessential functions.The noise level in the work environment is moderately quiet. The position requires thecommitment of professional working hours that may require the employee to extendbeyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work indifferent areas of the building including in/at desks, on or near the floor, standing, inmovement while supervising deliveries or visitors, etc. The employee will usually workin indoor temperatures but may experience outdoor temperatures while tending todeliveries or visitors.AN EQUAL OPPORTUNITY EMPLOYERThe Cedar Rapids Community School district is an Equal Opportunity Employer. Thedistrict does not discriminate on the basis of race, creed, color, gender, nationalorigin, religion, age, marital status, sexual orientation, veteran status, or disability.Federal law obligates an employer to provide reasonable accommodation for theknown disabilities of applicants, unless doing so would pose an undue hardship on theemployer. If you or someone you know requires accommodation in the hiring process,contact the Executive Director of Human Resources at 319-558-2747 LANGUAGE SKILLS: Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc. Ability to effectively write reports and communications to administrators, colleagues, parents, students and staff. Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students. MATHEMATICAL SKILLS: Ability to perform basic mathematical functions. Ability to use spreadsheets and reporting documents that assist with the computation of data. REASONING ABILITY: Ability to solve problems effectively. Ability to interpret and implement a variety of instructions furnished in written, oral, diagram or schedule form. OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements and Board of Education policies. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing, in movement while supervising deliveries or visitors, etc. The employee will usually work in indoor temperatures but may experience outdoor temperatures while tending to deliveries or visitors. AN EQUAL OPPORTUNITY EMPLOYER The Cedar Rapids Community School district is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability. Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer. If you or someone you know requires accommodation in the hiring process, contact the Executive Director of Human Resources at 319-558-2747