Details **Open Date** 01/17/2025 **Requisition Number** PRN40960B **Job Title** Senior Buyer **Working Title** Purchasing Manager **Job Grade** E **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday to Friday, between 8am and 6pm. Some evenings and weekends may be required. **VP Area** Academic Affairs **Department** 00790 - Marriott Library - Operations **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $60,000 to $68,000 **Close Date** 02/28/2025 **Priority Review Date (Note - Posting may close at any time)** 01/26/2025 **Job Summary** The Marriott Library offers many different services, contributes to the entire university community and is very important to the overall mission of the University of Utah. Academic libraries have changed a lot over the years and continue to change to meet the needs of patrons and the Marriott Library is no exception. There are many very exciting things happening as we maintain our heritage and history and also move farther into the digital age, which presents some unique challenges and opportunities. This position gives you the chance to be a part of all this and help move things forward by supporting these changes as the Purchasing Manager. This position reports to the Finance Director, is part of the Financial Management Team and heads the Library’s Purchasing department. This position independently reviews, coordinates and determines the course of action for high level, complex Requests for Proposal’s ( RFP ), Requests for Quotes ( RFQ ) and other bidding for the procurement of goods or services. Works with library department heads and vendors on contract terms, interprets procurement policies, laws and codes to ensure that actions are in accordance with University policies and the Utah State procurement code. This position is currently designed as a hybrid of on-campus and remote work. Specific telecommuting arrangements will be based on the needs of the position and authorized at the discretion of the supervisor. We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path. The University will not sponsor a work visa for this position. **Responsibilities** Reviews requests from library faculty and staff to purchase items and determine appropriate method of procurement to ensure compliance with University policy and State regulations. Stay up to date on policy and procedural changes as they relate to procurement. Review funding sources and obtain appropriate financial approvals. Work with vendors, staff, campus, departments and other to process orders and to confirm inventory, delivery details, tax compliance, foreign purchase requirements and other details as necessary. Record when purchases are received, ensure items are inventoried and proper documentation is retained for audit requirements. Process returns, refunds, corrections and other issues that arise. Provide support to departments or individuals by tracking order status, tracking invoice payment, etc. Manage the Library’s Purchasing department and supervise the Financial Programs Manager and Buyer. **Minimum Qualifications** Bachelor’s degree in Business, Accounting, related field or equivalency (one year of education can be substituted for two years of related work experience), plus four years of direct purchasing experience required. Proven ability to analyze information and draw conclusions by applying cost analysis techniques and successfully negotiate with others required. Demonstrated human relations and effective communications skills also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** Ability to work effectively in groups as well as independently. Good communication skills and customer service mindset. Competent in identifying issues, finding a solution using the resources available, making a decision and following through to the end. Experience with managing personnel. Knowledge of the University of Utah’s accounting and purchasing software, primarily UShop. The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all of the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals. **Type** Benefited Staff **Special Instructions Summary** A **ll applications received by January 26, 2025 will receive full consideration.** This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Utah within 5-7 days of notice. When prompted to do so, please upload three (3) professional references. A cover letter is not required, but you may attach one as an optional document. **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.