Apply Description

The Purchasing Manager, under the direction of the Assistant Director of Facilities, provides team leadership and daily direction of materials management functions to ensure the purchase, receipt, distribution and control of equipment, supplies, and inventory for Williamsburg Landing in accordance with policy and procedure. 

ESSENTIAL JOB FUNCTIONS

Develops and organizes workflow and work processes for the Materials Management function in accordance with controls, systems priorities and estimated schedules Oversees the work of assigned staff to ensure job requirements are performed satisfactorily; hires, trains, evaluates, and promotes the development and expansion of responsibilities for Materials Management team members; provides corrective action and performance feedback when required. Recommends and develops procurement procedures and purchasing systems, controls and policies, and monitors effectiveness and compliance across the organizationOversees the receipt and distribution of equipment, goods and services. Forecasts and manages inventory planning, in collaboration with healthcare and other department leaders, to ensure adequate inventory and supply levels are maintainedResearches the marketplace to provide supplies, equipment, and services to meet department needs while overseeing, monitoring, and negotiating contracts for suppliersSupports all departments in review and evaluation of products for performance, cost, and quality. Negotiates the purchase of all non-food supplies and follows up with vendors if products do not meet quality or delivery standards. Recommends changes in vendor or product type if better product is available. Reviews complex bid specifications, bid replies, and proposals; oversees the preparation of purchase specifications and conditions to elicit competitive pricing from a variety of vendors; reviews and evaluates vendors’ proposals to determine compliance with stated specifications and conditionsConducts semi-annual and year-end physical inventory of Central Supply, MDR, and Med rooms items and submits results to Finance & AccountingAssists Director of Facilities with the fleet management programAssists in execution of non-strategic capital budget projects and supports all departments in selection of goods and services and negotiation of contract purchases following purchasing policies Identifies capital assets upon acquisition for asset management; forwards information to Finance & Accounting; recommends disposal/disposition of outdated, broken, or otherwise unusable equipment or suppliesEvaluates WLI’s eligibility for group purchasing organizations to identify savings and efficiencies through aggregate purchasing arrangements. Oversees business accounts with routine vendors such as Amazon and Staples. Educates vendors and Williamsburg Landing staff regarding purchasing activities, including, but not limited to, procurement policies and procedures, product availability, and order/receipt discrepancies; investigates discrepancies between invoice and purchase prices, contacting vendors as necessaryEstablishes and maintains effective working relationships with residents, guests, vendors, and Williamsburg Landing staff; resolves routine and non-routine procurement related problems while providing direction, training and guidance in problem resolution and current procurement laws, policies and proceduresPerforms other duties as assigned

QUALIFICATIONS

· Associate’s or Bachelor’s degree, preferred; High School diploma or GED, required

· Five  (5) years’ experience in purchasing, preferably in a health care setting, required 

· Valid Commonwealth of Virginia driver’s license, required

KNOWLEDGE, SKILLS, AND ABILITIES

· Knowledge of purchasing practices and procedures including methods of inventory control and record keeping

· Knowledge of procurement software and purchasing or inventory tools.

· Strong working knowledge of inventory planning, forecasting techniques as well as operational systems and inventory management

· Strong quantitative analytical skills and ability to solve problems on behalf of employees and the company and to exercise sound professional judgment

· Ability to interpret, communicate and implement policies, procedures, contracts, regulations, financial records, reports, etc. to staff and vendors

· Ability to effectively negotiate and manage contract purchases

· Ability to assess company needs and research and recommend software or best practices to implement 

· Ability to develop and prepare bid specifications for a variety of equipment and services

· Ability to manage and inspire a team to meet challenges and work cooperatively with other departments 

· Excellent organizational and administrative skills and the ability to handle multiple priorities simultaneously in a fast-paced environment 

· Ability to maintain professional working relationships and work tactfully with employees, vendors, visitors, and the general public

· Proficiency with Microsoft Office and Google Suite

· Ability to communicate effectively verbally and in writing

· Ability to regularly and safely lift and carry up to 50 pounds

 

BENEFITS (Full-Time Employees):

Health, Dental & Vision InsuranceFSA & HSA403(b) Retirement Plan*529 College Savings Plan*Long-Term Care InsuranceLegal ResourcesPaid Time OffHoliday Pay*Corporate Wellness Program*Health Club & Spa Membership*Employee Education & Training Fund*Employee Assistance ProgramCredit Union Membership*

* Part Time employee eligible

Williamsburg Landing is a non-profit, independent community offering a vibrant lifestyle for residents.

EOE/Drug Free/Tobacco Free