Purchasing Specialist Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533535&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533535 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Business/Accounting/Finance Department: 07701100 - HO-SUPPLY Classification Title: Purchasing Specialist Job Description: Responsible for facilities-related purchasing functions for department + Lead efforts for the procurement of materials, supplies, and services for facilities-related work across the department + Review and submit requisitions into UF MarketPlace, ensuring accuracy of financial information + Create, review, and approve supply requests in internal departmental purchasing system + Review and maintain pending purchase orders; follow-up as needed + Lead the process for solicitation of quotes from vendors + Communicate, collaborate, and provide information to departmental unit personnel regarding status of purchases and future projected needs + Develop specifications for procuring obsolete or hard to find items + Analyze product usage, project future needs, and make recommendations to improve purchasing operations and services provided + Assess and evaluate new products, replacements products for items being discontinued, and future needs assessments + Interpret and ensure compliance with departmental and University policies, guidelines, and other relevant regulations + Develop and implement policies and procedures related to departmental purchasing functions; plan and adjust purchasing operation and functions + Facilitate the return for credit or replacement of commodities that are defective or not needed. + Serve as a liaison with UF Procurement, as needed + Serve as a backup for procurement of non-facilities related services and goods Responsible for vendor relationship management and procurement coordination + Establish and maintain relationships with vendor representatives for the purpose of obtaining competitive price quotes, following up on outstanding orders and deliveries + Assist in the solicitation of competitive price quotes and required order information to maintain timely processing of orders + Maintain current vendor and product files + Coordinate with vendors to maintain and update their supplier information within the University’s Procurement Systems + Coordinate with vendor to maintain current insurance certificates on file to facilitate purchasing processes Assist with the receipt and distribution of goods + Assist with the loading and unloading of supplies and equipment to receiving areas + Assist in the receiving and checking-in of materials delivered to multiple departmental areas. + Review and approve receiving documentation for completeness and accuracy; Ensure items match purchase orders. + Process newly issued purchase orders and prepare for distribution to multiple departmental areas. Develop reports, handle special projects, tasks, and other duties as assigned + Serve on Division of Student Life or University of Florida committees as needed + Operate state vehicles Expected Salary: $45,000 Annually In addition, the University of Florida offers a very competitive benefits package. Learn more by visiting: https://hr.ufl.edu/benefits/ Minimum Requirements: A bachelor’s degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: EDUCATION & EXPERIENCE + Bachelor’s degree in business administration, finance, or related field + Four years of experience in procurement preferred + Purchasing goods and services in an institution of commercial organization + Knowledge of UF Finance and Accounting processes and procedures, invoicing, and UF Procurement policies and procedures + Knowledge of UF MarketPlace, specifically as it relates to generating requisitions. + Knowledge of building materials and supplies (including but not limited to plumbing, electrical, HVAC, general hardware), data and communication supplies + Knowledge and understanding of all aspects of a stores/receiving operation SKILLS + Demonstrated proficiency with computers and basic software applications (e.g. work order management systems, Microsoft Office) + Demonstrated ability to communicate with various levels of staff and interpersonal skills + Demonstrated attention to detail, professionalism, dependability, and timeliness ABILITIES + Ability to remain discreet and respect the privacy of residents, tenants, and/or guests. + Demonstrated ability to function effectively in a fast-paced environment with frequent interruptions + Demonstrated ability to handle multiple projects or tasks simultaneously + Demonstrated ability to understand, interpret, and apply rules, regulations, policies, and procedures + Demonstrated ability to work as part of a team in a multi-faceted environment Special Instructions to Applicants: + In order to be considered, applicants must upload a cover letter, résumé, and professional references. + Application must be submitted by 11:55 p.m. (ET) of the posting end date. + Previous candidates are still being considered and need not reapply Health Assessment Required: No Advertised: 12 Dec 2024 Eastern Standard Time Applications close: 06 Jan 2025 Eastern Standard Time